Update Information

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - General Ledger Summary to span multiple years .. Added - NSF Check Entry process to A/R Tenant Payment Entry section .. Added - Delete Entry checkbox to Edit A/P Check Disbursement Ledger section .. Fixed - Journal ID creation glitch when adding a new Check Disbursement Entry with more than 10 entries.

RD SPECIFIC CHANGES: Added - RD R/A Obligation Balance amount displayed on the RD 1944-29 Project Worksheet generation setup window .. Fixed - MINC EDI File Creation preview of selected Tenant Certifications with correct tenant names.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - Built-in Accounting Features section.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Welfare Rent Calculation on the HUD-50059 Tenant Certification.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - Accounting Features - Help Topics to the Online Help Topics resource section .. Fixed - GRC Processing Error that was looking for a new accounting feature data file not yet out .. Fixed - Move-In Listing was not including tenants with Corrected Move-In actions on report.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Automated Special Claims entry on HAP Voucher was miscalculating total number of Special Claim units.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - All Project Data option to Data Backup/Restore Backup Selection menu.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Automated MAT15 Address insertion on MAT file creation process.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Typo of Date Format on Move-Out Notification window .. Fixed - Adding a new Multiple Dependent/Elderly Allowance and Passbook Percentage was not correctly being saved.

RD SPECIFIC CHANGES: Fixed - RD R/A Assignment Report GTC% calculations for Note Rate Tenants were incorrect.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Project Data Summary was not showing newly added Multiple Dependent Allowance, Elderly Allowance and Passbook Savings Rates correctly.

RD SPECIFIC CHANGES: Fixed - RD R/A Assignment Report GTC% rounding calculations for Note Rate Tenants were incorrect.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - A rounding down issue with Maximum Monthly Rent Calculation on the standard Tax Credit Analysis.

IN GENERAL: Fixed - An invalid Birth date format that was being recorded in a Tenant Change entry for a Unit Transfer.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - The Special Claims ID reported on the HUD-52670 HAP Voucher - Section 8 Special Claims Detail page.

LIHTC SPECIFIC CHANGES: Fixed - A rounding down issue with Maximum Monthly Rent Calculation on the standard Tax Credit Analysis.

IN GENERAL: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Revised - The number of tenants listed on each HUD-52670 HAP Voucher page was originally designed for 19 and page totals were precalculated for 19 tenants per page. However, due to variations in printer font and bottom margin spacing, there were instances when 20 tenants would be listed. We've revised the page calculation method so that each page total now matches the actual number of tenants listed on the page.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - The program's Release Date is now displayed in the top heading line of the software window .. Revised - The Gross Rent Change process has been revised to accommodate missing, invalid or unexpected tenant change history and includes a more detailed Pre-Evaluation GRC Summary that shows the effects of both tenant and RA/Subsidy payments before it is implemented. The GRC process can also be rerun to automatically correct a previous GRC attempt that was based on wrong rent rate information .. Revised - Unit Transfer, Unit Swap and Termination of Subsidy processing has also been revised to accommodate missing, invalid or unexpected tenant change history.

RD SPECIFIC CHANGES: Added- The ability to create and electronically submit new EDI file formats through RD's new web-based MINC Industry Interface is now available. Two new options were added to the RD EDI File Submissions menu section .. MINC/EDI Data Messages and MINC Error Message Reference. FHA Software users need to request a Management Agent ID from their USDA/RD Servicing Office that allows access to the new MINC Industry Interface website. Detailed documentation about the MINC II website is available on our RHS Related Downloads page.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - The Unit Transfer process has been refined to allow the UT to proceed, even though key Tenant Certification history may be invalid or missing. Warning Messages have been added that provide clarification & solutions for situations that would prevent successful Unit Transfer completion .. Added - A footnote has been added to the Waiting List Summary which provides RD & HUD related Race Code Number Descriptions.

RD SPECIFIC CHANGES: Fixed - The Automated Selection Process with EDI file creation was omitting Unit Transfer records.

HUD SPECIFIC CHANGES: Added - a Warning Message has been added to the HUD-52670 HAP Voucher generation process when Late Recertifications exist. Instructions are provided for either Terminating Subsidy or extending subsidy requests on the expired certification.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Recertification Notice Processing - Generate forms for one Tenant Certification option was not printing all necessary forms .. Fixed - When editing Multiple Rent Rate History in Unit data, changes were not always being successfully saved .. Fixed - When Recertify is selected in Tenant Certification, Passbook Saving Rate History in Project Data was not always successfully reset .. Fixed - Had a problem creating a new GRC Tenant Certification when a valid TC does not exist (having been manually purged) during the GRC process .. Added - Future Date Warning Message when attempting to activate Move-Ins, Move-Outs and Unit Transfers with future effective dates .. Fixed - Problem with changing unit numbers in Unit Data through all related data sections (Tenant Certifications & Changes to Tenant Status files).

RD SPECIFIC CHANGES: None .

HUD SPECIFIC CHANGES: Fixed - HUD-50059's created during the GRC process were not carrying over Welfare Shelter Payment amounts for multiple household members.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

RD SPECIFIC CHANGES: Fixed - RD 1930-7 Project Budget - Part VI Annual Capital Budget page was not printing correctly .. Fixed - RD 1944-8 Tenant Certification notation at bottom of cover page (Generated by FHA Software, etc.) was not being correctly displayed.. Fixed - RD R/A Assignment report GTC% calculation was corrected.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - HUD's Extremely Low Income Data Input Code conflict in text generation .. Fixed - Security Deposit amount editing glitch when revising a Tenant Certification.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - The rounding issue within the new [ x.30 /12 ] Calculation Method option .. Fixed - Tax Credit Analysis generation problem with Multiple Income Limits enabled.

IN GENERAL: TC History - This update includes a major enhancement to the Tenant Certification (TC) database which now maintains a complete history of all TC's processed in FHA Software. Until now, only one TC per unit was kept on file. Although, all effects of previous TC's were recorded in Unit Data History and Changes to Tenant Status sections. TC information was always brought current, overwriting previous TC information. This update has changed that. Now, each new TC processed and saved in FHA Software is added to the TC information database. Since new TC's don't overwrite previous TC's, previous TC's can now be revised, reprinted, reactivated and resubmitted. Adding TC History to FHA Software has solved many problems that were associated with retroactive change submissions such as HUD's Gross Rent Change requirements. Other features, such as applicant TC qualification, can now be accomplished without effecting current tenant information. The most recent TC on file for each unit will always be displayed in the Tenant Certification - Find Window. To view TC History, select the desired unit and click-on OK At the Tenant Certification - Preview Window, click-on the TC History button. A list of all TC's that exist for that unit will be displayed. More detail about this new TC History feature is available in related Help sections of FHA Software.

Added - The ability to automatically transfer Waiting List - Applicant Information when adding a new TC to the Tenant Certification database .. Revised - All RD/HUD/LIHTC form facsimiles now have the FHA Software Release Date noted at the bottom of each page to help identify program use related with form generation problems .. Added - A Reset Unit Data Addresses feature has been added to the File Menu of Project Data which allows the user to have the program automatically reset Unit Address information maintained in the Unit Data database .. Added - Unit History Report information can now be printed in Summary as well as in Detail .. Revised - Dependent & Elderly Allowances and Passbook Savings Rates for both RD & HUD now maintain change history (Multiple Info) in Project Data .. Revised - Multiple Rent Rates, Multiple Subsidy and Multiple LIHTC Income Limits, located in the Multiple Info section of Unit Data, now maintains change history .. Revised - Note Rate & Contract Rent amounts reported on 30/60/90 Follow-Up Recert Letters will always be read fresh from Project Data - Rent Rate Schedules at print time rather than continuing with amounts that were in effect when the Annual Letter was generated .. Revised - Vacating a unit will automatically purge existing Recertification Notice entries, automatically eliminating future 30/60/90 Follow-Up Recert Letters from being generated .. Revised - Retroactive Gross Rent Change processing will now automatically revise all existing Tenant Certifications in TC History that are effective after the GRC effective date. HUD-50059's will automatically become Corrections to Prior HUD-50059's and made available for electronic resubmission to TRACS .. Revised - The Gross Rent Change process can now be rerun without having to delete previous GRC attempt entries.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Added - When activating a HUD subsidized tenant change, the Activation Completed Window now displays the HAP Voucher Adjustment Calculation entry that was saved in the Changes to Tenant Assistance database. This allows the user to immediately confirm the correctness of applicable HAP Adjustments at the point of activation .. Added - When Sec.8 Special Claims are included on a HUD-52670 HAP Voucher, a Sec.8 Special Claims Detail Page will now automatically be generated, as well .. Fixed - BMIR project MAT file creation has been revised to properly submit required BMIR HUD-50059 information to TRACS without error.

LIHTC SPECIFIC CHANGES: Added - A Calculation Method selection box has been added to the Tax Credit Info section of Project Data which allows the user to select how Maximum Monthly Rent will be calculated. Not all State LIHTC Compliance Agencies calculate this amount the same. There are two ways of calculating this amount, Annual Income divided by 12 times 30% or Annual Income times 30% divided by 12. Most calculations result in a difference of $1.00 which could effect compliance. FHA Software defaults to Annual Income divided by 12 times 30%, but now the user can change this calculation method to match their State LIHTC Compliance Agency.

IN GENERAL: Fixed - The correct Action Process Code is now displayed on the TC Detail Report .. Revised - All sorted lists will now have a secondary sort by unit number .. Fixed - A GRC entry was showing up as an incorrect Termination Action Code in the Changes to Tenant Assistance/Status file.

RD SPECIFIC CHANGES: Fixed - The Automated Selection Process (EDI File) now includes Move-Outs again .. Fixed - When a TC process determines that RD R/A is no longer needed, the RD Subsidy Code now automatically changes to "No Deep Subsidy".

HUD SPECIFIC CHANGES: Fixed - The Automated Selection Process (MAT File) now includes Move-Outs again.

LIHTC SPECIFIC CHANGES: Fixed - The correct Action Process Code is now displayed on the Section 42 Tenant Certification.

IN GENERAL: Reporting RD Basic/Note Rate Rent amounts versus HUD Contract Rent amounts on Recertification Notices has been corrected .. PMW Interface tenant specific address imported with Move-Ins has been fixed .. EDGE Interface Move-Out processing glitch has been fixed .. RD versus HUD Action Process Codes displayed on the TC Detail Report has been corrected.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: A glitch with including Move-Out records with the EDI File Auto-Selection Process has been corrected .. Subsidy Type indicator will now display No Deep Subsidy when RD R/A is automatically removed during the recert process.

LIHTC SPECIFIC CHANGES: A checkbox has been added to the Tax Credit Analysis which allows Tax Credit Compliance calculations for all tenants to be based on a selected set of Income Limits .. Action Process Codes displayed on the Section 42 Certification has been corrected.

IN GENERAL: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: The ability to generate a HUD-50059 Certification, with Unit Transfer or Gross Rent Change as the Action Process, has been added to the Tenant Certification feature. This does not change the automated Unit Transfer or GRC procedure. It merely allows a physical HUD-50059 to be generated for compliance review purposes, when applicable.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: A Registration/Setup Files option has been added to the Data Backup/Restore feature .. The Unit Swap option is now available in the Unit Transfer feature of Unit Data.

RD SPECIFIC CHANGES: Waiting List Summary has been modified to report RD Race Codes instead of abbreviated Race Descriptions .. A new RD Action Process called Co-Tenant to Tenant has been added to RD 1944-8 Tenant Certification processing .. A new RD Action Process called Designate 60-Day Leave of Absence has been added to the Termination of Subsidy feature in Unit Data.

HUD SPECIFIC CHANGES: A glitch in creating MAT files with BMIR HUD-50059's has been fixed .. Acceptable HUD Exception Codes in HUD-50059 compliance monitoring has been revised .. Help screens for the Section 8 Special Claims feature have been completed .. The TRACSMAIL Communications feature now stores TRACSMAIL setup information in a user-readable file called TRACSMAIL.INI that is automatically included in Data Directory Backups and can be viewed in Notepad for reference.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: When activating a move-in certification, a Leased Date will automatically be added to the corresponding Applicant file in the Waiting List. Race/Ethnicity codes have been individualized by household member in Certification Data and no longer relates to just the head tenant.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Section 8 Police or Security Privileges designation has been added to the Head Tenant's info window in Certification Data and the Misc Info section of Unit Data. When selecting Correction to Prior HUD-50059, three Reasons for Correction have been added to the HUD Action Process selection window of Certification Data. Tenant Accessibility Qualification designations have been added to the HUD Subsidized Information window of Certification Data.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: To comply with future RD/HUD requirements, we have expanded our Waiting List feature to include more detail on each individual member of the applicant's household. Accepted, Rejected, and Inactive Dates have been added. Waiting List Summary, report type selections, and text generation codes have been modified to accommodate these changes.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Minor Sec.236 calculation and MAT submission errors have been fixed.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: As with the previous release, this update includes extra DLL files that normally would not be included, causing the size of this update to double in size (21Mb). We will include these new DLL's with future updates for about a month to make sure users that routinely keep up with updates automatically get these required DLL files. Thereafter, future updates will revert back to normal 9Mb update files. The ability to manually download required DLL's will then be provided this web page for those users who missed previous DLL updates.

NOTE: If the size of this update would make downloading it an inconvenience, let us know by emailing us a request for an update CDROM. These new DLL's have solved printing problems and report exporting problems. Tenant Payment Summary printing problems have also been fixed.

RD SPECIFIC CHANGES: The RD 1930-7 Project Budget, line 17 - Other Utilities, Column 4 - YTD now displays the amount properly.

HUD SPECIFIC CHANGES: HUD-50059 TTP rounding issues have been fixed.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: This is a MAJOR RELEASE. An update in our software development tools resulted in a required DLL update for our FHA Software users. Due to the number of extra DLL files in this update that normally would not be included, it has doubled the size of the download file to 17Mb. We will include these new DLL's with future updates for about a month to make sure users that routinely keep up with updates automatically get these required DLL files. Thereafter, future updates will revert back to normal 9Mb update files. The ability to manually download required DLL's will then be provided this web page for those users who missed previous DLL updates.

The new DLL's will solve the Multi-Property Report printing problem in older computer systems with limited RAM ... The Bank Balance Summary was reporting incorrect balances and has been fixed ... The number of Multi-Property Directory groupings was increased from 50 to 1,000 ... The RD/HUD Unit Number Conversion Report was revised to show both RD & HUD units on the same report.

RD SPECIFIC CHANGES: The RD 1930-7 Project Budget - Capital Improvements section has been revised to allow the user to manually override the automated calculated total on each line item.

HUD SPECIFIC CHANGES: The new Income Type Codes for TANF, which replaced AFDC in MAT file 201B, has been fixed ... The revamped Income Exception Codes in MAT file 201B has been fixed ... 201B MAT file submission problems with BMIR, Sec.236, & HUD-Owned subsidy types has been fixed ... Minor revisions to the creation of 201B MAT files have been done to eliminate future submission problems.

LIHTC SPECIFIC CHANGES: A rounding issue when calculating Maximum Monthly Rent for 1990 or After TC's has been fixed to always round down ... The message that appears when attempting to manually increase a tenant's rent amount above the Maximum Monthly Rent amount has been made more clear ... In Unit Data, the amount of rent the tenant actually pays when different (entered as the RD Owner Subsidized amount) will be the amount reported on all Tax Credit Analysis reports in place of the calculated amount that will be reported on the RD 1944-29 Project Worksheet.

IN GENERAL: All Multi-Property Report Filenames are now listed in alphabetical order ... A Release Date Verification utility has been added to ensure that all workstations are running the same software/database release when retrieving updates in networked systems.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: HUD Special Claim ID's can now be entered in 9 to 14 character lengths ... The total number of Gross Rent Change records that can be added to a MAT file has been increased to 1,000 ... Minor revisions have been made to the 201B MAT file creation process.

LIHTC SPECIFIC CHANGES: A checkbox has been added to the Tax Credit Analysis - Setup Menu which allows the user to only include units assigned to a specific Income Limit Schedule ... Minnesota has been added to Tax Credit Analysis Report list.