Update Information

Update Info
[ 2019.05.31 ] is the current FHA Software release.

Program updates are available using the built-in Auto-Update feature which automates the update retrieval & installation process from our internet site. New updates are posted nearly every two or three weeks. If internet access is non-existent or connection speed is too slow for update file retrieval, users can be placed on our quarterly update mailing list.

To retrieve and install an FHA Software update ...

1.) Backup your FHA Software database ( using the built-in Data Backup/Restore feature )
2.) Establish an internet connection
3.) Start FHA Software for Windows
4.) Click-on Help .. Check for Update .. Auto-Update Process .. Get Update
5.) When file download is complete, click-on Exit .. Yes to close FHA Software
6.) Click-on Update to install the update

The following are details of revisions, enhancements and new features added with recent FHA Software updates.

IN GENERAL: None.

ACCOUNTING: Added - The ability to add Vendor Credits in the A/P Check Disbursement Entry feature that are automatically applied in the Check Printing Process feature .. Added - two new Tenant Charge Codes [DMCLAIM & URCLAIM] to the Tenant Charge Codes database that can be used to keep track of tenant payments made towards Damages and Unpaid Rent balances that were included on an approved Section 8 Special Claims request that will end up being reported as Miscellaneous Accounting HAP voucher adjustments .. Added - A New 12 Month Actual ( Trailing Trend ) and 12 Month Budget ( Trailing Trend ) report options to the Operating Statement feature .. Added - A new Allow Open A/P Payable Entries To Be Edited configuration setting to the User Defaults section of the Accounting Defaults feature that determines if open A/P entries ( payables ) can be edited .. Added - A Consolidate checkbox to the Multi-Property Reports option in the Check Listing feature that will consolidate Multi-Property Reports into one report that includes all projects listed in the Multi-Property Directory selected .. Added - The option of printing a Check Listing report in a Summary or Detailed layout .. Revised - The A/P entry process in the A/P Check Disbursement Entry feature that will automatically advance to and setup a new line in the Next8 set of entries without having to manually click-on the Next8 button .. Revised - The A/J entry process in the A/J Adjustment Journal Entry feature that will automatically advance to and setup a new line in the Next13 set of entries without having to manually click-on the Next13 button .. Revised - The A/P entry process in the A/P Check Disbursement Entry feature so that the [ENTER] key will correctly move the cursor out from the Memo field .. Added - A Sort option to the Check Disbursement Entry Selection window of the A/P Check Disbursement Entry feature that allows the A/P entry list to be sorted by Entry #, Vendor Name, Invoice Date, Check Date, or Check Number .. Added - A new Bank Type selection option to the Check Disbursement Summary - Setup window .. Added - A new Bank Type selection option to the Aged Payables Report feature .. Added - A Consolidate checkbox to the Multi-Property Reports option in the Aged Receivables Report feature that will consolidate Multi-Property Reports into one report that includes all projects listed in the Multi-Property Directory selected .. Revised - The Add a New COA option in the Chart of Accounts feature that simplifies the process of adding new Account Numbers .. Added - A New 12 Month Actual ( Trailing Trend ) report option to the Balance Sheet feature.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Revised - The Add New Limits process in the HUD Income Limits window of Project Data to copy amounts from the previously selected schedule by default with an option to zero out all amounts, if desired .. Revised - The HUD Income Limits window of Project Data to with the ability for the program to automatically calculate all member income limit amounts based on Median Family Income or 4 Member Very Low Income amounts entered .. Changed - The 30% of Median column heading text to Extremely Low (30%) in the HUD Income Limits window of Project Data .. Revised - The Repayment Agreement sort order of Events so that most recent Events are listed at the top .. Added - A new Review Miscellaneous Accounting feature to the HUD .. HUD-52670 HAP Request Voucher Menu that keeps track of all Miscellaneous Accounting entry activity ( ex: OARQ, DRUG, SERV, FORQ, etc. ) with amounts automatically reported on targeted monthly HAP Voucher Requests.

RD SPECIFIC CHANGES: Revised - The Add New Limits process in the RD Income Limits window of Project Data to copy amounts from the previously selected schedule by default with an option to zero out all amounts, if desired .. Revised - The RD Income Limits window of Project Data to with the ability for the program to automatically calculate all member income limit amounts based on Median Family Income or 4 Member Very Low Income amounts entered .. Added - A Multi-Property Directory option to the MINC/XML - Tenant Transactions - XML File Creation Process - Setup window that will automatically add all applicable tenant changes that are affecting a specific Project Worksheet month for all projects listed in a specific Multi-Property Directory to one master XML file .. Updated - The Illinois RD Rental Housing Application form [ RD_IL_APPLICATION_WD.RPT ] to the 07/16/2014 Revision .. Updated - The Illinois RD Lease Agreement form [ RD_IL_LEASE_CD.RPT ] to the 07/16/2014 Revision .. Updated - The Illinois RD Renewal of Lease Agreement form [ RD_IL_RENEWAL_CD.RPT ] to the 07/16/2014 Revision .. Updated - The Illinois RD / HUD Lease Addendum form [ RD_IL_HUDLSE_ADDM_CD.RPT ] to the 07/16/2014 Revision.

LIHTC SPECIFIC CHANGES: Fixed - The Type of Transaction section of the Michigan Tenant Income Certification [MI Sec42 TIC] form to more accurately report Action Process in RD/HUD/LIHTC layered projects .. Revised - The Add New Limits process in the Tax Credit window of Project Data to copy amounts from the previously selected schedule by default with an option to zero out all amounts, if desired .. Revised - The New York Tenant Income Certification form [ NY-Sec42 TIC ] to correct an issue with Next Recert Date being inserted .. Revised - The New York City Tenant Income Certification form [ NYC-Sec42 TIC ] to correct an issue with Next Recert Date being inserted .. Updated - The Kansas HRC Annual Household Certification Update form [ KS-Sec42 AHCU ] to the January 2014 Revision .. Updated - The Kansas Tenant Income Certification form [ KS-Sec42 TIC ] to the January 2014 Revision.

IN GENERAL: Added - A [+] button the the Application Date & Time section in an Applicant entry window ( Waiting List Data feature ) that will automatically change Application Date & Time to the current System Date & Time.

ACCOUNTING: None.

HUD SPECIFIC CHANGES: Added - The ability to overwrite existing MAT files with the same filename as a new MAT filename entry being created in the TRACS/MAT - Tenant Assistance Changes feature .. Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: Fixed - The automated calculation of Potential Income column amounts in the Part IV - A/B Rent Schedule window of the newly revised RD 3560-7 Project Budget / UA feature from incorrect monthly amounts to annual amounts when making manual rent rate edits .. Fixed - Account Number entry in the newly revised RD COA Associations feature to allow account numbers to include a period .. Fixed - Print menus in newly revised RD 3560-7 Project Budget / UA, RD 3560-10 Borrower Balance Sheet, and RD COA Associations features to always be displayed out front of all existing windows so that it does not get inadvertantly hidden behind existing windows .. Added - The ability to leave the manually entered new XML Filename blank when creating new XML files in the MINC/XML - Tenant Transactions feature .. Added - The ability to overwrite existing XML files with the same filename as a new XML filename entry being created in the MINC/XML - Tenant Transactions feature.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - A new Multi-Property Directory bullet option to the Data Backup/Restore feature that will isolate the automated backup process to including only projects listed in a selected Multi-Project Directory group .. Added - Browse buttons to the Utilities .. Data Paths window .. Increased - The maximum number of characters allowed for Project Name entry from 30 to 35.

ACCOUNTING: None.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Added - The Tenant Consent to Disclose EIV Income Information [ V_TCTD_EIV_INCOME_INFO_RN.RPT ] form to the list of available Recertification Notice / Verification forms .. Added - The HUD 4350.3 Exhibit 3-4 Family Summary Sheet [ SAMPLE_FAMILY_SUMMARY_SHEET_WD.RPT ] form to the list of available Waiting List Data - Custom Report Generation forms .. Added - The HUD 4350.3 Exhibit 3-5 Citizenship Declaration [ SAMPLE_CITIZENSHIP_DECLARATION_WD.RPT ] form to the list of available Waiting List Data - Custom Report Generation forms .. Upgraded - The HUD Unit Number Conversion feature to .NET programming .. Revised - Reporting the Efficiency unit size on printed HUD-50059 and HUD-52670-A Part 1 forms as "0BR" instead of "EFF" .. Added - A Sort By option to the Send MAT Files to TRACS feature that allows Available & Selected MAT Files lists to be sorted by Date/Time or Filename .. Added - A Browse button to the MAT File Conversion Utility feature to simplify the HUD-50059 Tenant Certification import process.

RD SPECIFIC CHANGES: Upgraded - The RD Unit Number Conversion feature to .NET programming .. Upgraded - The RD COA Associations feature to .NET programming .. Upgraded - The RD 3560-7 Project Budget feature to .NET programming and XML file creation .. Upgraded - The RD 3560-10 Balance Sheet feature to .NET programming and XML file creation .. Removed - All RD menu features pertaining to EDI file submissions .. Fixed - The rejection issue when submitting ASSIGN RA tenant certifications to MINC in the new XML file layout .. Fixed - The Certification Effective Date issue when submitting a mid-month Move-In HUD-50059 Tenant Certification to MINC in the new XML file layout .. Upgraded - The RD 3560-7 MFH Borrower Balance Sheet feature to .NET programming, including XML file creation compliance .. Upgraded - The RD 3560-7 MFH Project Budget / UA feature to .NET programming, including XML file creation compliance .. Updated - The Illinois RD Lease [RD_IL_LEASE_CD.RPT], Lease Renewal [RD_IL_RENEWAL_CD.RPT], and HUD Lease Addendum [RD_IL_HUDLSE_ADDM_CD.RPT] forms to the December 2013 revision.

LIHTC SPECIFIC CHANGES: Upgraded - The LIHTC Unit Number Conversion feature to .NET programming .. Added - The New York City HDC Tenant Income Certification form [NYC-Sec42TIC] to the LIHTC Certification selection list .. Updated - The Michigan (MSHDA) Tenant Income Certification form [MI-Sec42TIC] to the March 2014 version .. Updated - The HUD-52697 HUD LIHTC Tenant Data Collection Form [HUD52679 TDCF] to the May 2010 revision Added - The Indiana (IHCDA) 100% Recertification Waiver Tenant Recertification form [IN-Sec42100%] to the LIHTC Certification selection list .. Added - The Arizona (ADOH) Tenant Income Certification form [AZ-Sec42TIC] to the LIHTC Certification selection list.

IN GENERAL: None.

ACCOUNTING: None.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: Added - A new MINC/XML - Tenant Transactions feature to the RD/MINC File Submissions menu that creates the new XML file type MINC is switching to by June 2014 .. Added - A new XML File Conversion Utility feature to the RD/MINC File Submissions menu that imports Tenant Certification information from XML files created by other software products, eliminating the need to manually load tenant certifications when switching to FHA Software .. Revised - All RD related Letters and Verification forms provided by FHA Software with recent USDA/RD Non-Discrimination Statement changes.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - A Full-Time Student column in the Household Composition section of the TC Detail Report.

ACCOUNTING: Added - The Pennsylvania 2013 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Fixed - An issue with how future HUD-50059 Tenant Certifications were handled when involved with a retroactive Unit Swap .. Fixed - The issue why Special Claims entries were periodically not being included when processing HAP Voucher Requests for multiple projects at the same time .. Fixed - The missing Low Income Limit amount issue when adding a 202/162 PAC HUD-50059 Tenant Certification as a MAT10 Record in a MAT file.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Updated - The Mississippi Tenant Income Certification form [ MS-Sec42 TIC ] and Student and Rent Declaration form [ MS-Sec42 SARD ] to the January 2014 revision .. Added - A new LIHTC XML 2.0 File Conversion Utility to the LIHTC menu which will import Tenant Income Certifications into FHA Software from an XML 2.0 file created by any other software program, eliminating the need to reload tenant information when switching LIHTC projects to FHA Software.

IN GENERAL: Revised - The Unit Transfer of Market Renters to allow the new Tenant Rent amount to be edited during the transfer process .. Added - A new Custom Report Designer report called SAMPLE_FADV_XLS_EXPORT_CS.RPT to the Certification Data Summary feature that will export tenant information to an XLS file for all household members 18 years of age or older in the project so that the XLS file can be emailed to a company called First Advantage [ fadv.com ] which uses it to run Monthly Resident Screening/Monitoring services.

ACCOUNTING: Revised - The A/R Tenant Payment Entry feature by streamlining the number of times the Tenant Charge Code database needs to be accessed during normal payment entry processing, increasing file access efficiency and integrity .. Fixed - The Security Deposit Report issue that was including past tenants when additional Tenant Charge Codes were being selected .. Removed - The Recalculate All HAP Adjustments checkbox option from the Generate a HAP Request Voucher - Setup window, as this is now the standard process for reporting HAP Adjustments.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Removed - The Recalculate all HAP Adjustments checkbox from the Generate a HAP Request Voucher - Setup window which now requires all HAP Adjustments to be calculated at print time with only minor override exceptions .. Added - New Owner DUNS Number, Parent Company DUNS Number, and Management Agent DUNS Number data fields to the Owner Info section of Project Data for future TRACS 202D use .. Added - A new Destination TRACSMAIL ID data field to the HUD Info section of Project Data that will be displayed at the top right corner of the printed HUD-52670 HAP Voucher Request cover page for visual reference.

RD SPECIFIC CHANGES: Added - A new MINC/XML Tenant Transactions option to the RD .. RD/MINC File Submissions menu that creates the new XML file layout that is required to replace the EDI file by June 2014.

LIHTC SPECIFIC CHANGES: Updated - The California Tenant Income Certification form [ CA-Sec42 TIC ] to the October 2013 revision .. Revised - The existing Missouri Exhibit B - Tenant Income Certification Rev 4/13/2009 form ( MO-Sec42 TIC ) from being a form facsimile to incorporating a scanned image of the actual form.

IN GENERAL: Fixed - The Custom Report Generation feature in Project Data that allows Custom Text to be reported based on what was in affect as of the date defined instead of defaulting to today's date.

ACCOUNTING: Added - A new Custom Feature menu option to the Utilities sections that will launch custom programs specifically developed for a fee .. Fixed - The Vendor Selection issue that was affected by the Numerical Vendor ID Sort option that was added recently .. Added - The Wisconsin 2013 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature .. Added - The Minnesota 2013 Certificate of Rent Paid form to the Certificate of Rent Paid (CRP) form feature .. Added - The Missouri 2013 Certification of Rent Paid form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Revised - The HUD 4350.3 Handbook Reference with Change 4 revisions made towards the end of November 2013.

RD SPECIFIC CHANGES: Updated - The Idaho USDA/RD Approved Lease Agreement & Lease Renewal to the new 09/2013 form revision.

LIHTC SPECIFIC CHANGES: Revised - The New York Tenant Income Certification with inserting the HFA Project Number and correcting the Household Size at Certification insertion .. Updated - The WBARS Import XML file creation feature to the new 2.0 XML file version.

IN GENERAL: None.

ACCOUNTING: Added - The ability to sort the Vendor Accounts list in either an alphabetic or numeric Vendor ID Number order in all Vendor Selection windows.

HUD SPECIFIC CHANGES: Revised - The MAT Data Summary layout to allow more room for manual notations of TRACS submission acceptance .. Revised - The HAP Contract Information window in PROJECT DATA to allow the new RAD Contract Number layout .. Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: Revised - The EDI Data Summary layout to allow more room for manual notations of MINC submission acceptance.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING: Added - An Alerts column to the Select Specific Tenants window in the Delinquent Rent Report feature .. Added - A Required checkbox to the Vendor Accounts Detail window to note if the vendor is required to have insurance coverage.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - A new COMBINE option to the LIHTC Data Transfer Standard XML v2.0 feature which provides the ability to combine multiple XML files into one master XML for submission to State HFA's that are limited to only one XML file submission per year per project.

IN GENERAL: Revised - The Code column on the Find - Waiting List Data window to display the letter "T" for existing tenants requiring to Transfer and the letter "U" for applicants that need Unit Accessibility .. Added - A Custom Report [ SAMPLE_BIRTHDATE_2_CS.RPT ] to the Certification Data Summary - Print options window that displays member Age based on Print Date .. Revised - The naming of temporary files used in generating forms & reports to prevent temporary file access conflicts when printing multiple reports for multiple projects at the same time.

ACCOUNTING: Added - A new POST menu option to the Review HAP Voucher History feature that will automatically post monthly HAP Request Voucher details (including HUD Tenant Assistance Payments, HAP Adjustments, Section 8 Special Claims, Miscellaneous Accounting, etc.) to the built-in Accounting feature.

HUD SPECIFIC CHANGES: Added - A new HUD Lease Amendment letter [ LEASE_AMENDMENT_H_CD.RPT ] to the Tenant Certification - Print options window which is an enhanced version of the HUD 4350.3 Exhibit 7-6 Notice of Rent Increase letter and is the current standard letter ( Amendment ) used at recertification .. Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Updated - The built-in HUD 4350.3 REV 1 Handbook reference feature to Change 4 .. Added - A Close HAP Voucher Activations checkbox to the HUD-52670 HAP Voucher History window that will prevent future tenant change activations targeted to HAP Voucher Months that are already submitted for payment, approved or paid.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - The tabbing sequence when editing the Management Data - Site Manager window items.

ACCOUNTING: None.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Fixed - The issue that was not allowing individual HUD-52670 HAP Voucher Request pages ( ex: Cover Page, Adjustments, etc. ) to be printed in Multi-Property Mode .. Revised - The MAT - Tenant Assistance Changes feature by automatically adding Project Filename as part of the MAT Filename to simplify the creation of MAT files for multiiple projects .. Fixed - The HUD-50059 generation and electronic submission issues with the Unit Transfer Code being incorrectly reported when a future AR or IR is being Corrected and moved to a new unit while processing a retroactive Unit Transfer .. Revised - The Gross Rent / UA Change feature to recognize if a future tenant change just needs to be revised or a new correction created, based on whether it has been sent to TRACS or not.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - The Tax Credit Analysis - Setup window to allow the MITC report that includes all Building ID's to be monitored to the screen for review.

IN GENERAL: Revised - The Generate Recertification Notices feature to recognize if a unit has been deleted after running the Annual Recertification Letters to prevent issues occurring when running 30/60/90 Reminder Letters .. Fixed - The issue with Zero Asset entries being deleted when the Zero Asset entry is the sole Asset entry for the household .. Fixed - The random issue with Run-Time 91 Errors occurring when processing Unit Transfers.

ACCOUNTING: Fixed - The Division by Zero error when running an Operating Statement for the first month of a Fiscal Year.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: Fixed - The issue with Run-Time 3021 Errors occuring when saving an EDI file that contains a Unit Transfer record.

LIHTC SPECIFIC CHANGES: Fixed - The issue with Unit Transfer Out Dates not being reported on the WNC-MITC Report .. Revised - The AHFA Tenant Data Collection feature to exclude leading sequence numbers from Asset Descriptions when creating the MDB file.

IN GENERAL: Added - A Received Date & Time field to the Waiting List -Applicant Entry window which records when an application form ( complete or incomplete ) was originally received by the project. Application Date & Time remains the date of the completed application and is used to determine actual Waiting List order .. Added - Based on Unit Occupancy checkbox & date option to the Certification Data Summary - Setup window which allows limiting all tenant certification information being reported to be based on the tenant certification in effect on a specific occupancy date.

ACCOUNTING: Added - A Recurring Check Listing report option to the A/P Check Disbursement Entry - Print option menu .. Revised - The A/P Check Disbursement Entry feature to speed up the amount of time it takes to open the Edit Disbursement Ledger window.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: Added - A Browse button feature to the RD EDI File Conversion Utility to simplify EDI file selection.

LIHTC SPECIFIC CHANGES: Added - The current CTCAC Tenant Income Certification form [ CA-Sec42 TIC ] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature .. Added - The current CTCAC Tenant Income Certification Questionaire form [ CA-Sec42 TICQ ] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature .. Added - The current IHCDA Tenant Income Certification form #22 [ IN-Sec42 TIC ] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature .. Added - The current IHCDA Tenant Income Certification Questionaire form #23 [ IN-Sec42 TICQ ] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature .. Added the recently revised IHDA TST-2A LIHTC Compliance Report form to the LIHTC .. Tax Credit Analysis - State Specific Form selection pull down list.

IN GENERAL: Added - An automatic Add-On Fee calculation section to the existing Management Fee Calculation for Occupied Units feature.

ACCOUNTING: Added - A new Cost Per Unit report to the Operating Statement - Report Type selection menu.

HUD SPECIFIC CHANGES: Added - A List Vacant & Market Rate Units checkbox to the Generate a HAP Request Voucher - Setup window which determines whether existing Vacant and Market Rate units are included (listed) on the HUD-52670-A Part 1 Schedule of Tenant Assistance Payments Due pages. By default, Vacant & Market Rent units are not listed. However, this checkbox gives our users the option to list them for internal verification of which units make up the Vacant & Market Rent unit count .. Added - A new Create a Traditional Baseline MAT File checkbox to the Automatied Selection Process window to automatically add all tenant changes to a new MAT file that are applicable to a Traditional Baseline submission .. Revised - The Generate a HAP Request Voucher - Setup window making the Recalculate all HAP Adjustments checkbox checked by default .. Enhanced - The GRC Correction feature to a one step process by automatically creating and activating a new GRC entry based on household information from the last full tenant certification that exists for the tenant in TC History .. Enhanced - The Unit Transfer Correction feature to a one step process by automatically creating and activating a new UT entry based on household information from the last full tenant certification that exists for the tenant in TC History .. Revised - The HUD-50059 Tenant Certification - TC History database to allow an Interim Recertification to be added that follows an existing GRC entry, effective the same day .. Revised - The HUD-50059 Tenant Certification - TC History database to allow an Interim/UT Recertification to be added that follows an existing Unit Transfer entry, effective the same day.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - The new Spectrum Enterprises, Inc. 2013 LIHTC Tenant Income Certification form [Spectrum 42 TIC] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature which is used in all States they monitor ( including American Samoa, Connecticut, Hawaii, Maryland, Massachusetts, US Virgin Islands, and West Virginia ) .. Updated - The TDHCA Annual Eligibility Certification form [TX-Sec42 AEC] to the current November 2012 revision.

IN GENERAL: Added - A Send button to the Security Data Export feature that allows the user to electronically send all selected export files directly to the NIDA Sheperd System database with just one mouse click .. Added - A Select Specific Tenants checkbox to the Generate Recertification Notices feature to allow recertification notices to be generated for specific tenants only.

ACCOUNTING: Added - A Custom G/L Data Export option to the General Ledger Report feature that allows G/L Summary information to be exported ( saved ) to a data file that can then be imported directly into other accounting software programs.

HUD SPECIFIC CHANGES: Added - A new Review Repayment Agreements feature to the HUD menu which will keep track of Repayment Agreement Reversal/Payment activity and automatically links to HAP Voucher requests, similar to the existing Section 8 Special Claims feature .. Fixed - The Run-Time Error issue that was occurring when attempting to run a HUD-93014 Excess Income Report.

RD SPECIFIC CHANGES: Updated - The Illinois USDA/RD Approved Lease Agreement [ RD_IL_LEASE_CD.RPT ] and Renewal of Lease Agreement [ RD_IL_RENEWAL_CD.RPT ] forms to the current March 2013 revision.

LIHTC SPECIFIC CHANGES: Revised - The Mississippi Student and Rent Declaration TIC form [ MS-Sec42 SARD ] to the current 12/2012 Revision.

IN GENERAL: Added - A new Security Data Export feature to the DATA menu that creates and submits unit occupancy information to an internet-based system called the NIDA Shepherd Program which is used and accessible by property security companies nationwide, using hand held devices ( cell phones, iPads, etc. ).

ACCOUNTING: None.

HUD SPECIFIC CHANGES: Added - A Use 202D Adjustment Calculations checkbox option to the Generate a HAP Request Voucher - Setup window which allows future TRACS 202D HAP Adjustment Calculation listing requirements to be reported on the current TRACS 202C HAP Voucher Request .. Added - An Override automated voucher adjustment calculation with manual entries checkbox option to the Changes to Tenant Assistance - View HAP Adjustments window which allows manually created adjustment entries to override adjustments automatically calculated when generating the HAP Voucher Request.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - An Occupation Selection List [+] button to each Tenant Certification Entry - Member Information window that provides the option of selecting a member's occupation from a standard list of occupations instead of hand entering it .. Added - The option to Allow Address Book Entry Deletion in the Password Protection feature for User ID's with Limited Access.

ACCOUNTING: Added - The 2012 Kansas Certification of Rent Paid form to the Certification of Rent Paid ( CRP ) feature list of available State forms .. Added - The Pennsylvania 2012 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: Updated - The RD 3560 Handbook Reference PDF files with recent changes made to Handbook 1 & 2.

LIHTC SPECIFIC CHANGES: Added - The Florida Tenant Income Certification form [ FL-Sec42 TIC ] to the list of available LIHTC Tenant Income Certification forms to print .. Revised - The Certification On Line (COL) XML file creation feature to include new fields that were recently added as Member Information (Race, Ethnicity, etc.).

IN GENERAL: Added - A new custom Unit Data Summary report [ SAMPLE_VACANCY_SUMMARY_US.RPT ] that will only list vacant units and pending vacancies with a Vacancy Rate Statement for any specific date ( day ) defined .. Added - County to the Project Filename Summary that is generated from Project Data .. Added - A sample Waiting List Detail [ SAMPLE_WLDETAIL_BLANK_WS.RPT ] and Waiting List Summary [ SUMMARY_WLSUMMARY_BLANK_WS.RPT ] to the Waiting List Data Summary custom form selection that both print blank.

ACCOUNTING: Added - The Wisconsin 2012 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature .. Added - The Minnesota 2012 Certificate of Rent Paid form to the Certificate of Rent Paid (CRP) form feature .. Added - A Generate Individual Tenant Reports option to the Tenant Ledger Report and Security Deposit Report features.

HUD SPECIFIC CHANGES: Updated - The Supplement To Application For Federally Assisted Housing ( HUD-92006 ) form with the 11/30/2015 OMB Expiration Date .. Added - The HUD-9250 Funds Authorizations form [ HUD9250_FUNDS AUTHORIZATION_PD.RPT ] to the Custom Report Generation feature in the Project Data - Print Options window.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Updated - The Mississippi Student and Rent Declaration form [ MS-Sec42 SARD ] to the 01/2012 Revision.

IN GENERAL: Revised -The Vacancy Listing report feature to display Vacancy Loss amounts rounded to the nearest cent so that Total Vacancy Loss on individual monthly reports match up with Total Vacancy Loss on reports covering multiple months for the same reporting period .. Added - A Sample Birthdate & SSN Summary [ SAMPLE_BIRTHDATEandSSN_CS.RPT ] to the Certification Data Summary list of custom summaries that includes Birthdate, SSN, and Next Scheduled Recertification Date for all occupants in each unit and notes which 17 year old household occupants will turn 18 with the Next Scheduled Recertification Date .. Added - A Sample List of 17 Year Old Members Only Summary [ SAMPLE_LIST_OF_17_YR_OLDS_CS.RPT ] to the Certification Data Summary list of custom summaries that only lists 17 year old household members that will turn 18 with the Next Scheduled Recertification Date .. Added - A Race & Ethnicity Codes Legend to the bottom of the Waiting List Detail ( primarily used for RD Waiting List Compliance ) which defines the Race Codes reported for each applicant.

ACCOUNTING: Added - The ability to insert Birthdates for all applicable household members into custom reports generated from the Delinquent Rent Report feature.

HUD SPECIFIC CHANGES: Revised - The HUD-52670-A Part 2 Schedule of Section 8 Special Claims form so that individual claims ( Unpaid Rent, Damages, Regular Vacancy, etc. ) can be included for approval on separate requests for the same past tenant .. Added - A Supplement To Application For Federally Assisted Housing ( HUD-92006 ) form to the Waiting List - Custom Report Generation list of available forms .. Added - A Supplement To Application For Federally Assisted Housing ( HUD-92006 ) form to the Recertification Notice list of available forms.

RD SPECIFIC CHANGES: Added - Column totals for Amount Requested and Amount Approved on the Reserve Request History ( RD 3560-12 ) report .. Added - Auto-fill [+] buttons to Date entry fields in the RD 3560-12 Request for Authorization to Withdrawal Reserve Funds feature which automatically inserts today's date, when clicked.

LIHTC SPECIFIC CHANGES: Updated - The Oregon LIHTC Tenant Income Certification form [ OR-Sec42 TIC ] to the current 03/13/2012 revision .. Added - The Oregon HOME Tenant Income Certification form [ OR-Sec42 HOME ] to the list of available LIHTC Tenant Income Certification forms to print .. Added - The Oregon Self-Certification of Annual Income form [ OR-Sec42 SCAI ] to the list of available LIHTC Tenant Income Certification forms to print .. Revised - The Texas Tenant Income Certification [ TX-Sec42 TIC ] to display cents for all income related amounts .. Revised - The Annual Income column on the TDHCA Unit Status Report to display cents .. Revised - The Wisconsin Tenant Income Certification [ WI-Sec42 TIC ] form to the current 11/2011 Revision.

IN GENERAL: Added - A new Move-Out Notification Summary [ SAMPLE_MO_NOTIFICATION_SUMMARY_US.RPT ] to the list of Unit Data Summary - Custom User-Created reports that will only list vacant units and existing tenants that have given notice to vacate, based on the report date defined .. Added - A new Adverse Action Notice form [ SAMPLE_ADVERSE_ACTION_NOTICE_WD.RPT ] to the Custom Report Generation - Print Options window of the Waiting List Data feature .. Added - [+] buttons to the right of Contacted, Leased, Removal, Accepted, Rejected and Inactive Date fields that will automatically insert the current date & time when clicked .. Added - The ability to generate a Unit History Summary for a Specific Tenant Only in addition to listing all tenant changes that exist for the unit.

ACCOUNTING: Fixed - The issue with Balance Due amounts not being reported in the Over 90 Days Over Due column of the Aged Receivables Report for Past Tenants that moved out months prior to the Report Date .. Fixed - The issue with past tenants being included on the Security Deposit Report when additional deposit related charge codes are selected .. Added - The C/O: designation to A/P entries that are automatically created by the Security Deposit Refund feature when the payable is addressed in care of someone other than the previous tenant.

HUD SPECIFIC CHANGES: Revised - The Section 8 Special Claims Summary by adding a column for the # of Days since the unit has been available for rent and split the Unpaid Rent & Damages column into separate amounts .. Increased - The font size of information filled in on the HUD-52670-A Part 1 Schedule of Tenant Assistance Due form to improve legibility .. Revised - The Section 8 Special Claims feature by not automatically inserting a Move-In Date when the unit is reoccupied and the Process Special Claims without Move-In Date checkbox is checked .. Added - A HAP amount column to each Tenant Change Selection window when manually adding tenant changes to a new MAT file .. Added - A Correct button to the bottom of the HUD-50059 Tenant Certification - Preview window when a Correction To Prior Certification or Gross Rent Change action is displayed which allows multiple Correction and GRC actions to exist in TC History when effective the same day.

RD SPECIFIC CHANGES: Revised - RD 3560-8 Tenant Certification database structure to allow multiple certification entries to exist as TC History that are effective on the same day ( example: a 06/01/2012 Initial and 06/01/2012 Modify TI, a 07/01/2012 Recertification and 07/01/2012 Modify TI, a 08/01/2012 CoTenant-To-Tenant and 08/01/2012 Modify TI, etc. ) .. Revised - The process of creating a Modify TI Certification by using a new Correct button option instead of Revising the existing TC .. Added - A Subsidy amount column to each Tenant Change Selection window when manually adding tenant changes to a new EDI file.

LIHTC SPECIFIC CHANGES: Added - The New Hampshire Tenant Income Certification form [ NH-Sec42 TIC ] to the list of available LIHTC Tenant Income Certification forms to print .. Revised - The Illinois Tenant Income Certification form [ IL-Sec42 TIC ] to the June 2012 revision.

IN GENERAL: Added - A new Change Data History report to the Changes to Tenant Assistance - Print options menu that provides a summary of tenant changes, grouped by tenant that can be sorted by Effective Date or Report Month .. Fixed - The Run-Time Error 3021 issue caused when entering a new Move-In/Initial Certification that happens to be replacing a previous tenant's recertification effective the same day .. Revised - The Change to Tenant Assistance - Sort by Report Month option and made it sort faster .. Added - A Sequence # to the display of three Action Process types ( RD - Modify TI Tenant Certifications, HUD - Correction HUD-50059 Tenant Certifications, and HUD - Gross Rent Changes ) throughout the program to allow multiples of each Action Process type ( effective the same day ) to exist as Tenant Certification History. Example: Correction AR ( 1 ), Correction AR ( 2 ), and so on. The ability to create multiple Action Process types effective the same day will be made available in the next update release.

ACCOUNTING: Added - A Tenant Totals amount line to the Tenant Ledger Report to provide a grand total of all Charge, Adjustment, and Payment amounts when the report is grouped by charge code .. Fixed - The issue with not charging a full month's rent on the Tenant Ledger Report when a tenant happens to vacate the unit on the first day of the month.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - The Idaho Tenant Income Certification [ ID-Sec42 TIC ] to show cents for all income amounts.

IN GENERAL: Revised - The Password Protection feature to allow the program administrator with Full Program Access to restrict specific User Login ID's with Limited Access from deleting a Project Database or a Unit Number, removing Waiting List Applicant entries, removing Changes to Tenant Assistance entries, removing a Work Order entry, removing a Unit Inventory entry, removing a Multi-Property Directory List, removing a Tenant Charge Code entry, removing a Bank Account entry, removing a Vendor Account entry, or removing a Chart of Account entry.

ACCOUNTING: Added - A Include Utility Refund Activity checkbox to the Security Deposit Refund feature to allow overpaid UREFUND amounts to be included in the Security Deposit Refund calculation process .. Added - A Total of all Prepaid Balances and Total of all Unpaid Balances amount lines to the form total section of all Rent Roll and Aged Receivable reports .. Added - Net Tenant Contribution ( NTC - Tenant Rent Rate ) as an individual amount that can be inserted in a custom Late Notice .. Added - A Selected Vendor ID's Only option to the Vendor Account Summary - Setup window that will allow a Vendor Summary to include all or specific Vendor Accounts.

HUD SPECIFIC CHANGES: Revised - The iMAX Communications - Setup window to mask ( hide ) all displayed TRACSMAIL & WASS ID Password fields for User Login ID's with Limited Access.

RD SPECIFIC CHANGES: Updated - The Maine RD Model Lease [ RD_ME_LEASE_CD.RPT ] to the 04/30/2012 release .. Added - A new POST menu option to the Review Project Worksheet History feature that will automatically post monthly RD Project Worksheet details (including RD R/A Subsidy recorded individually tenant-by-tenant, Loan Payments, Overage, etc.) to the built-in Accounting feature.

LIHTC SPECIFIC CHANGES: Updated - The Wisconsin Tenant Income Certification form ( AHTC Form 300 ) to the current 11/2011 revision .. Updated - The Louisiana Tenant Income Certification form ( LA-Sec42 TIC) to automatically include the Certification of Student Eligibility page when all household members are full-time students .. Updated - The Illinois ( IHDA ) Compliance Report ( TST-2 form ) and Tenant Rent Record Information ( TST-5 form ) to the current 12/2010 revision.

IN GENERAL: Revised - The TC Detail report that can be generated from the Tenant Certification - Print options window to show Actual Asset & Income amounts with cents for LIHTC calculation compliance in specific States that require amounts reported to the nearest cent and Actual Asset & Income amounts rounded to the nearest whole dollar for RD, HUD, and LIHTC calculation compliance in all other States that require amounts reported to the nearest whole dollar .. Revised - The Tenant Certification - Asset Information entry window to display Cash Value and Actual Income in cents and rounded to the nearest dollar for applicable RD, HUD, and State specific LIHTC calculation compliance requirements .. Fixed - The Run-Time Error 3420 issue when attempting to run the Reset Income Limits option in the Waiting List Data feature .. Fixed - The Run-Time Error 3021 issue in the Tenant Certification entry window when changing project filenames and then canceling out of the entry window .. Added - A Select Specific Tenants checkbox option to the Unit Data Summary feature which would allow specific tenants to be hand picked for the selected summary.

ACCOUNTING: Added - An A/P Check Disbursement Entry option to the Accounting Defaults - User Defaults window labeled "Allow paid A/P Check Entries to be edited ?" which will allow the user to control whether a paid A/P check entry is or isn't allowed to be edited .. Revised - The Password Protection feature to automatically not allow User Login ID's with Limited Access to delete a Project or a Unit, remove Waiting List Applicant entries, remove Changes to Tenant Assistance entries, remove a Work Order entry, remove a Unit Inventory entry, remove a Multi-Property Directory List, remove a Tenant Charge Code entry, remove a Bank Account entry, remove a Vendor Account entry, or remove a Chart of Account entry .. Revised - The Close Batch Process feature to sort the Existing Batch Numbers list in Batch Number order with most recent (largest) Batch Numbers displayed at the top of the list.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - The Tenant Income Certification (TIC) forms for Iowa, Michigan, Mississippi, Missouri, Nebraska, Ohio, and Tennessee to display all Income & Asset amounts with cents .. Added - New State specific Tenant Income Certification (TIC) forms for Montana, Oklahoma, Nevada, and New York .. Added - The new HUD LIHTC Tenant Data Collection Form (HUD-52679) to the LIHTC Tenant Certification form selection list.

IN GENERAL: Fixed - The issue with Applicant entries dissappearing when multiple users are working in and making changes in the Waiting List feature at the same time .. Revised - The process of importing applicant information from the Waiting List into a new Tenant Certification to make sure the applicant's Phone Number is included.

ACCOUNTING: Revised - The amounts being inserted in fields 11a & 11b on the 2012 WI Rent Certificate to accurately reflect actual rent payment amounts to match the total on line 11c .. Revised - The A/R Tenant Payment Entry and Batch/Deposit Report features to lessen the time it takes to load information, making them run faster .. Added - A 12 Month Report option to the Management Fee Calculation feature when the calculation is based on the number of occupied units .. Fixed - The periodic issue with recurring tenant charge balances being shown as over 90 days late on the Aged Receivable Report when they are only 30 days late.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - The TDHCA Web Services Interface ( used in Texas ) with XML file layout changes recently implemented.

IN GENERAL: Revised - The Waiting List feature to allow existing Applicant entries to be copied to Multiple Project waiting lists and be asked to verify Application Date & Time and Unit Size, as it applies to each new project, during the process.

ACCOUNTING: Fixed - The Rent Roll Report to correctly not list past tenants when the beginning date of the report is not dated the 1st day of the month .. Added - The Pennsylvania 2011 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: Fixed - The issue of Previous Head Information being incorrectly added in MAT file submissions of Corrected AR/IR HUD-50059's that were created by the Gross Rent Change process.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - All XML file creation features with fixes for know XML file submission issues brought to our attention since the 2011.12.31 Update Release .. Revised - The Alabama TIC form to separate out the Child Support Income amount from line #15 to line #17 .. Revised - The Kansas TIC with Household, Income, Asset and Total Income Information sections automatically filled in on the form .. Updated - The TDHCA Web Services Interface feature with new information being included in their State specific XML file submissions .. Added - A new LIHTC Unit Number Conversion Utility that will automatically replace the unit number used in FHA Software with a unit number that matches what exists in the State HFA system for XML file submission compliance, thus eliminating the need to renumber units to match the State HFA unit numbers .. Added - The ability to select OTH as the Rent Assistance Type when non-project based tenant assistance is not Section 8.