Update Information

Update Info
[ 2018.12.31 ] is the current FHA Software release.

Program updates are available using the built-in Auto-Update feature which automates the update retrieval & installation process from our internet site. New updates are posted nearly every two or three weeks. If internet access is non-existent or connection speed is too slow for update file retrieval, users can be placed on our quarterly update mailing list.

To retrieve and install an FHA Software update ...

1.) Backup your FHA Software database ( using the built-in Data Backup/Restore feature )
2.) Establish an internet connection
3.) Start FHA Software for Windows
4.) Click-on Help .. Check for Update .. Auto-Update Process .. Get Update
5.) When file download is complete, click-on Exit .. Yes to close FHA Software
6.) Click-on Update to install the update

The following are details of revisions, enhancements and new features added with recent FHA Software updates.

IN GENERAL: Added - A Full-Time Student column in the Household Composition section of the TC Detail Report.

ACCOUNTING: Added - The Pennsylvania 2013 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Fixed - An issue with how future HUD-50059 Tenant Certifications were handled when involved with a retroactive Unit Swap .. Fixed - The issue why Special Claims entries were periodically not being included when processing HAP Voucher Requests for multiple projects at the same time .. Fixed - The missing Low Income Limit amount issue when adding a 202/162 PAC HUD-50059 Tenant Certification as a MAT10 Record in a MAT file.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Updated - The Mississippi Tenant Income Certification form [ MS-Sec42 TIC ] and Student and Rent Declaration form [ MS-Sec42 SARD ] to the January 2014 revision .. Added - A new LIHTC XML 2.0 File Conversion Utility to the LIHTC menu which will import Tenant Income Certifications into FHA Software from an XML 2.0 file created by any other software program, eliminating the need to reload tenant information when switching LIHTC projects to FHA Software.

IN GENERAL: Revised - The Unit Transfer of Market Renters to allow the new Tenant Rent amount to be edited during the transfer process .. Added - A new Custom Report Designer report called SAMPLE_FADV_XLS_EXPORT_CS.RPT to the Certification Data Summary feature that will export tenant information to an XLS file for all household members 18 years of age or older in the project so that the XLS file can be emailed to a company called First Advantage [ fadv.com ] which uses it to run Monthly Resident Screening/Monitoring services.

ACCOUNTING: Revised - The A/R Tenant Payment Entry feature by streamlining the number of times the Tenant Charge Code database needs to be accessed during normal payment entry processing, increasing file access efficiency and integrity .. Fixed - The Security Deposit Report issue that was including past tenants when additional Tenant Charge Codes were being selected .. Removed - The Recalculate All HAP Adjustments checkbox option from the Generate a HAP Request Voucher - Setup window, as this is now the standard process for reporting HAP Adjustments.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Removed - The Recalculate all HAP Adjustments checkbox from the Generate a HAP Request Voucher - Setup window which now requires all HAP Adjustments to be calculated at print time with only minor override exceptions .. Added - New Owner DUNS Number, Parent Company DUNS Number, and Management Agent DUNS Number data fields to the Owner Info section of Project Data for future TRACS 202D use .. Added - A new Destination TRACSMAIL ID data field to the HUD Info section of Project Data that will be displayed at the top right corner of the printed HUD-52670 HAP Voucher Request cover page for visual reference.

RD SPECIFIC CHANGES: Added - A new MINC/XML Tenant Transactions option to the RD .. RD/MINC File Submissions menu that creates the new XML file layout that is required to replace the EDI file by June 2014.

LIHTC SPECIFIC CHANGES: Updated - The California Tenant Income Certification form [ CA-Sec42 TIC ] to the October 2013 revision .. Revised - The existing Missouri Exhibit B - Tenant Income Certification Rev 4/13/2009 form ( MO-Sec42 TIC ) from being a form facsimile to incorporating a scanned image of the actual form.

IN GENERAL: Fixed - The Custom Report Generation feature in Project Data that allows Custom Text to be reported based on what was in affect as of the date defined instead of defaulting to today's date.

ACCOUNTING: Added - A new Custom Feature menu option to the Utilities sections that will launch custom programs specifically developed for a fee .. Fixed - The Vendor Selection issue that was affected by the Numerical Vendor ID Sort option that was added recently .. Added - The Wisconsin 2013 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature .. Added - The Minnesota 2013 Certificate of Rent Paid form to the Certificate of Rent Paid (CRP) form feature .. Added - The Missouri 2013 Certification of Rent Paid form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Revised - The HUD 4350.3 Handbook Reference with Change 4 revisions made towards the end of November 2013.

RD SPECIFIC CHANGES: Updated - The Idaho USDA/RD Approved Lease Agreement & Lease Renewal to the new 09/2013 form revision.

LIHTC SPECIFIC CHANGES: Revised - The New York Tenant Income Certification with inserting the HFA Project Number and correcting the Household Size at Certification insertion .. Updated - The WBARS Import XML file creation feature to the new 2.0 XML file version.

IN GENERAL: None.

ACCOUNTING: Added - The ability to sort the Vendor Accounts list in either an alphabetic or numeric Vendor ID Number order in all Vendor Selection windows.

HUD SPECIFIC CHANGES: Revised - The MAT Data Summary layout to allow more room for manual notations of TRACS submission acceptance .. Revised - The HAP Contract Information window in PROJECT DATA to allow the new RAD Contract Number layout .. Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: Revised - The EDI Data Summary layout to allow more room for manual notations of MINC submission acceptance.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING: Added - An Alerts column to the Select Specific Tenants window in the Delinquent Rent Report feature .. Added - A Required checkbox to the Vendor Accounts Detail window to note if the vendor is required to have insurance coverage.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - A new COMBINE option to the LIHTC Data Transfer Standard XML v2.0 feature which provides the ability to combine multiple XML files into one master XML for submission to State HFA's that are limited to only one XML file submission per year per project.

IN GENERAL: Revised - The Code column on the Find - Waiting List Data window to display the letter "T" for existing tenants requiring to Transfer and the letter "U" for applicants that need Unit Accessibility .. Added - A Custom Report [ SAMPLE_BIRTHDATE_2_CS.RPT ] to the Certification Data Summary - Print options window that displays member Age based on Print Date .. Revised - The naming of temporary files used in generating forms & reports to prevent temporary file access conflicts when printing multiple reports for multiple projects at the same time.

ACCOUNTING: Added - A new POST menu option to the Review HAP Voucher History feature that will automatically post monthly HAP Request Voucher details (including HUD Tenant Assistance Payments, HAP Adjustments, Section 8 Special Claims, Miscellaneous Accounting, etc.) to the built-in Accounting feature.

HUD SPECIFIC CHANGES: Added - A new HUD Lease Amendment letter [ LEASE_AMENDMENT_H_CD.RPT ] to the Tenant Certification - Print options window which is an enhanced version of the HUD 4350.3 Exhibit 7-6 Notice of Rent Increase letter and is the current standard letter ( Amendment ) used at recertification .. Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Updated - The built-in HUD 4350.3 REV 1 Handbook reference feature to Change 4 .. Added - A Close HAP Voucher Activations checkbox to the HUD-52670 HAP Voucher History window that will prevent future tenant change activations targeted to HAP Voucher Months that are already submitted for payment, approved or paid.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - The tabbing sequence when editing the Management Data - Site Manager window items.

ACCOUNTING: None.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release .. Fixed - The issue that was not allowing individual HUD-52670 HAP Voucher Request pages ( ex: Cover Page, Adjustments, etc. ) to be printed in Multi-Property Mode .. Revised - The MAT - Tenant Assistance Changes feature by automatically adding Project Filename as part of the MAT Filename to simplify the creation of MAT files for multiiple projects .. Fixed - The HUD-50059 generation and electronic submission issues with the Unit Transfer Code being incorrectly reported when a future AR or IR is being Corrected and moved to a new unit while processing a retroactive Unit Transfer .. Revised - The Gross Rent / UA Change feature to recognize if a future tenant change just needs to be revised or a new correction created, based on whether it has been sent to TRACS or not.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - The Tax Credit Analysis - Setup window to allow the MITC report that includes all Building ID's to be monitored to the screen for review.

IN GENERAL: Revised - The Generate Recertification Notices feature to recognize if a unit has been deleted after running the Annual Recertification Letters to prevent issues occurring when running 30/60/90 Reminder Letters .. Fixed - The issue with Zero Asset entries being deleted when the Zero Asset entry is the sole Asset entry for the household .. Fixed - The random issue with Run-Time 91 Errors occurring when processing Unit Transfers.

ACCOUNTING: Fixed - The Division by Zero error when running an Operating Statement for the first month of a Fiscal Year.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: Fixed - The issue with Run-Time 3021 Errors occuring when saving an EDI file that contains a Unit Transfer record.

LIHTC SPECIFIC CHANGES: Fixed - The issue with Unit Transfer Out Dates not being reported on the WNC-MITC Report .. Revised - The AHFA Tenant Data Collection feature to exclude leading sequence numbers from Asset Descriptions when creating the MDB file.

IN GENERAL: Added - A Received Date & Time field to the Waiting List -Applicant Entry window which records when an application form ( complete or incomplete ) was originally received by the project. Application Date & Time remains the date of the completed application and is used to determine actual Waiting List order .. Added - Based on Unit Occupancy checkbox & date option to the Certification Data Summary - Setup window which allows limiting all tenant certification information being reported to be based on the tenant certification in effect on a specific occupancy date.

ACCOUNTING: Added - A Recurring Check Listing report option to the A/P Check Disbursement Entry - Print option menu .. Revised - The A/P Check Disbursement Entry feature to speed up the amount of time it takes to open the Edit Disbursement Ledger window.

HUD SPECIFIC CHANGES: Revised - The Automatic HAP Adjustment Calculation feature to correct minor adjustment calculation accuracy issues that have come up since the last update release.

RD SPECIFIC CHANGES: Added - A Browse button feature to the RD EDI File Conversion Utility to simplify EDI file selection.

LIHTC SPECIFIC CHANGES: Added - The current CTCAC Tenant Income Certification form [ CA-Sec42 TIC ] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature .. Added - The current CTCAC Tenant Income Certification Questionaire form [ CA-Sec42 TICQ ] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature .. Added - The current IHCDA Tenant Income Certification form #22 [ IN-Sec42 TIC ] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature .. Added - The current IHCDA Tenant Income Certification Questionaire form #23 [ IN-Sec42 TICQ ] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature .. Added the recently revised IHDA TST-2A LIHTC Compliance Report form to the LIHTC .. Tax Credit Analysis - State Specific Form selection pull down list.

IN GENERAL: Added - An automatic Add-On Fee calculation section to the existing Management Fee Calculation for Occupied Units feature.

ACCOUNTING: Added - A new Cost Per Unit report to the Operating Statement - Report Type selection menu.

HUD SPECIFIC CHANGES: Added - A List Vacant & Market Rate Units checkbox to the Generate a HAP Request Voucher - Setup window which determines whether existing Vacant and Market Rate units are included (listed) on the HUD-52670-A Part 1 Schedule of Tenant Assistance Payments Due pages. By default, Vacant & Market Rent units are not listed. However, this checkbox gives our users the option to list them for internal verification of which units make up the Vacant & Market Rent unit count .. Added - A new Create a Traditional Baseline MAT File checkbox to the Automatied Selection Process window to automatically add all tenant changes to a new MAT file that are applicable to a Traditional Baseline submission .. Revised - The Generate a HAP Request Voucher - Setup window making the Recalculate all HAP Adjustments checkbox checked by default .. Enhanced - The GRC Correction feature to a one step process by automatically creating and activating a new GRC entry based on household information from the last full tenant certification that exists for the tenant in TC History .. Enhanced - The Unit Transfer Correction feature to a one step process by automatically creating and activating a new UT entry based on household information from the last full tenant certification that exists for the tenant in TC History .. Revised - The HUD-50059 Tenant Certification - TC History database to allow an Interim Recertification to be added that follows an existing GRC entry, effective the same day .. Revised - The HUD-50059 Tenant Certification - TC History database to allow an Interim/UT Recertification to be added that follows an existing Unit Transfer entry, effective the same day.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - The new Spectrum Enterprises, Inc. 2013 LIHTC Tenant Income Certification form [Spectrum 42 TIC] to the list of available LIHTC Certifications that can be generated from the Tenant Certification Data - Print options feature which is used in all States they monitor ( including American Samoa, Connecticut, Hawaii, Maryland, Massachusetts, US Virgin Islands, and West Virginia ) .. Updated - The TDHCA Annual Eligibility Certification form [TX-Sec42 AEC] to the current November 2012 revision.

IN GENERAL: Added - A Send button to the Security Data Export feature that allows the user to electronically send all selected export files directly to the NIDA Sheperd System database with just one mouse click .. Added - A Select Specific Tenants checkbox to the Generate Recertification Notices feature to allow recertification notices to be generated for specific tenants only.

ACCOUNTING: Added - A Custom G/L Data Export option to the General Ledger Report feature that allows G/L Summary information to be exported ( saved ) to a data file that can then be imported directly into other accounting software programs.

HUD SPECIFIC CHANGES: Added - A new Review Repayment Agreements feature to the HUD menu which will keep track of Repayment Agreement Reversal/Payment activity and automatically links to HAP Voucher requests, similar to the existing Section 8 Special Claims feature .. Fixed - The Run-Time Error issue that was occurring when attempting to run a HUD-93014 Excess Income Report.

RD SPECIFIC CHANGES: Updated - The Illinois USDA/RD Approved Lease Agreement [ RD_IL_LEASE_CD.RPT ] and Renewal of Lease Agreement [ RD_IL_RENEWAL_CD.RPT ] forms to the current March 2013 revision.

LIHTC SPECIFIC CHANGES: Revised - The Mississippi Student and Rent Declaration TIC form [ MS-Sec42 SARD ] to the current 12/2012 Revision.

IN GENERAL: Added - A new Security Data Export feature to the DATA menu that creates and submits unit occupancy information to an internet-based system called the NIDA Shepherd Program which is used and accessible by property security companies nationwide, using hand held devices ( cell phones, iPads, etc. ).

ACCOUNTING: None.

HUD SPECIFIC CHANGES: Added - A Use 202D Adjustment Calculations checkbox option to the Generate a HAP Request Voucher - Setup window which allows future TRACS 202D HAP Adjustment Calculation listing requirements to be reported on the current TRACS 202C HAP Voucher Request .. Added - An Override automated voucher adjustment calculation with manual entries checkbox option to the Changes to Tenant Assistance - View HAP Adjustments window which allows manually created adjustment entries to override adjustments automatically calculated when generating the HAP Voucher Request.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - An Occupation Selection List [+] button to each Tenant Certification Entry - Member Information window that provides the option of selecting a member's occupation from a standard list of occupations instead of hand entering it .. Added - The option to Allow Address Book Entry Deletion in the Password Protection feature for User ID's with Limited Access.

ACCOUNTING: Added - The 2012 Kansas Certification of Rent Paid form to the Certification of Rent Paid ( CRP ) feature list of available State forms .. Added - The Pennsylvania 2012 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: Updated - The RD 3560 Handbook Reference PDF files with recent changes made to Handbook 1 & 2.

LIHTC SPECIFIC CHANGES: Added - The Florida Tenant Income Certification form [ FL-Sec42 TIC ] to the list of available LIHTC Tenant Income Certification forms to print .. Revised - The Certification On Line (COL) XML file creation feature to include new fields that were recently added as Member Information (Race, Ethnicity, etc.).

IN GENERAL: Added - A new custom Unit Data Summary report [ SAMPLE_VACANCY_SUMMARY_US.RPT ] that will only list vacant units and pending vacancies with a Vacancy Rate Statement for any specific date ( day ) defined .. Added - County to the Project Filename Summary that is generated from Project Data .. Added - A sample Waiting List Detail [ SAMPLE_WLDETAIL_BLANK_WS.RPT ] and Waiting List Summary [ SUMMARY_WLSUMMARY_BLANK_WS.RPT ] to the Waiting List Data Summary custom form selection that both print blank.

ACCOUNTING: Added - The Wisconsin 2012 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature .. Added - The Minnesota 2012 Certificate of Rent Paid form to the Certificate of Rent Paid (CRP) form feature .. Added - A Generate Individual Tenant Reports option to the Tenant Ledger Report and Security Deposit Report features.

HUD SPECIFIC CHANGES: Updated - The Supplement To Application For Federally Assisted Housing ( HUD-92006 ) form with the 11/30/2015 OMB Expiration Date .. Added - The HUD-9250 Funds Authorizations form [ HUD9250_FUNDS AUTHORIZATION_PD.RPT ] to the Custom Report Generation feature in the Project Data - Print Options window.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Updated - The Mississippi Student and Rent Declaration form [ MS-Sec42 SARD ] to the 01/2012 Revision.

IN GENERAL: Revised -The Vacancy Listing report feature to display Vacancy Loss amounts rounded to the nearest cent so that Total Vacancy Loss on individual monthly reports match up with Total Vacancy Loss on reports covering multiple months for the same reporting period .. Added - A Sample Birthdate & SSN Summary [ SAMPLE_BIRTHDATEandSSN_CS.RPT ] to the Certification Data Summary list of custom summaries that includes Birthdate, SSN, and Next Scheduled Recertification Date for all occupants in each unit and notes which 17 year old household occupants will turn 18 with the Next Scheduled Recertification Date .. Added - A Sample List of 17 Year Old Members Only Summary [ SAMPLE_LIST_OF_17_YR_OLDS_CS.RPT ] to the Certification Data Summary list of custom summaries that only lists 17 year old household members that will turn 18 with the Next Scheduled Recertification Date .. Added - A Race & Ethnicity Codes Legend to the bottom of the Waiting List Detail ( primarily used for RD Waiting List Compliance ) which defines the Race Codes reported for each applicant.

ACCOUNTING: Added - The ability to insert Birthdates for all applicable household members into custom reports generated from the Delinquent Rent Report feature.

HUD SPECIFIC CHANGES: Revised - The HUD-52670-A Part 2 Schedule of Section 8 Special Claims form so that individual claims ( Unpaid Rent, Damages, Regular Vacancy, etc. ) can be included for approval on separate requests for the same past tenant .. Added - A Supplement To Application For Federally Assisted Housing ( HUD-92006 ) form to the Waiting List - Custom Report Generation list of available forms .. Added - A Supplement To Application For Federally Assisted Housing ( HUD-92006 ) form to the Recertification Notice list of available forms.

RD SPECIFIC CHANGES: Added - Column totals for Amount Requested and Amount Approved on the Reserve Request History ( RD 3560-12 ) report .. Added - Auto-fill [+] buttons to Date entry fields in the RD 3560-12 Request for Authorization to Withdrawal Reserve Funds feature which automatically inserts today's date, when clicked.

LIHTC SPECIFIC CHANGES: Updated - The Oregon LIHTC Tenant Income Certification form [ OR-Sec42 TIC ] to the current 03/13/2012 revision .. Added - The Oregon HOME Tenant Income Certification form [ OR-Sec42 HOME ] to the list of available LIHTC Tenant Income Certification forms to print .. Added - The Oregon Self-Certification of Annual Income form [ OR-Sec42 SCAI ] to the list of available LIHTC Tenant Income Certification forms to print .. Revised - The Texas Tenant Income Certification [ TX-Sec42 TIC ] to display cents for all income related amounts .. Revised - The Annual Income column on the TDHCA Unit Status Report to display cents .. Revised - The Wisconsin Tenant Income Certification [ WI-Sec42 TIC ] form to the current 11/2011 Revision.

IN GENERAL: Added - A new Move-Out Notification Summary [ SAMPLE_MO_NOTIFICATION_SUMMARY_US.RPT ] to the list of Unit Data Summary - Custom User-Created reports that will only list vacant units and existing tenants that have given notice to vacate, based on the report date defined .. Added - A new Adverse Action Notice form [ SAMPLE_ADVERSE_ACTION_NOTICE_WD.RPT ] to the Custom Report Generation - Print Options window of the Waiting List Data feature .. Added - [+] buttons to the right of Contacted, Leased, Removal, Accepted, Rejected and Inactive Date fields that will automatically insert the current date & time when clicked .. Added - The ability to generate a Unit History Summary for a Specific Tenant Only in addition to listing all tenant changes that exist for the unit.

ACCOUNTING: Fixed - The issue with Balance Due amounts not being reported in the Over 90 Days Over Due column of the Aged Receivables Report for Past Tenants that moved out months prior to the Report Date .. Fixed - The issue with past tenants being included on the Security Deposit Report when additional deposit related charge codes are selected .. Added - The C/O: designation to A/P entries that are automatically created by the Security Deposit Refund feature when the payable is addressed in care of someone other than the previous tenant.

HUD SPECIFIC CHANGES: Revised - The Section 8 Special Claims Summary by adding a column for the # of Days since the unit has been available for rent and split the Unpaid Rent & Damages column into separate amounts .. Increased - The font size of information filled in on the HUD-52670-A Part 1 Schedule of Tenant Assistance Due form to improve legibility .. Revised - The Section 8 Special Claims feature by not automatically inserting a Move-In Date when the unit is reoccupied and the Process Special Claims without Move-In Date checkbox is checked .. Added - A HAP amount column to each Tenant Change Selection window when manually adding tenant changes to a new MAT file .. Added - A Correct button to the bottom of the HUD-50059 Tenant Certification - Preview window when a Correction To Prior Certification or Gross Rent Change action is displayed which allows multiple Correction and GRC actions to exist in TC History when effective the same day.

RD SPECIFIC CHANGES: Revised - RD 3560-8 Tenant Certification database structure to allow multiple certification entries to exist as TC History that are effective on the same day ( example: a 06/01/2012 Initial and 06/01/2012 Modify TI, a 07/01/2012 Recertification and 07/01/2012 Modify TI, a 08/01/2012 CoTenant-To-Tenant and 08/01/2012 Modify TI, etc. ) .. Revised - The process of creating a Modify TI Certification by using a new Correct button option instead of Revising the existing TC .. Added - A Subsidy amount column to each Tenant Change Selection window when manually adding tenant changes to a new EDI file.

LIHTC SPECIFIC CHANGES: Added - The New Hampshire Tenant Income Certification form [ NH-Sec42 TIC ] to the list of available LIHTC Tenant Income Certification forms to print .. Revised - The Illinois Tenant Income Certification form [ IL-Sec42 TIC ] to the June 2012 revision.

IN GENERAL: Added - A new Change Data History report to the Changes to Tenant Assistance - Print options menu that provides a summary of tenant changes, grouped by tenant that can be sorted by Effective Date or Report Month .. Fixed - The Run-Time Error 3021 issue caused when entering a new Move-In/Initial Certification that happens to be replacing a previous tenant's recertification effective the same day .. Revised - The Change to Tenant Assistance - Sort by Report Month option and made it sort faster .. Added - A Sequence # to the display of three Action Process types ( RD - Modify TI Tenant Certifications, HUD - Correction HUD-50059 Tenant Certifications, and HUD - Gross Rent Changes ) throughout the program to allow multiples of each Action Process type ( effective the same day ) to exist as Tenant Certification History. Example: Correction AR ( 1 ), Correction AR ( 2 ), and so on. The ability to create multiple Action Process types effective the same day will be made available in the next update release.

ACCOUNTING: Added - A Tenant Totals amount line to the Tenant Ledger Report to provide a grand total of all Charge, Adjustment, and Payment amounts when the report is grouped by charge code .. Fixed - The issue with not charging a full month's rent on the Tenant Ledger Report when a tenant happens to vacate the unit on the first day of the month.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - The Idaho Tenant Income Certification [ ID-Sec42 TIC ] to show cents for all income amounts.

IN GENERAL: Revised - The Password Protection feature to allow the program administrator with Full Program Access to restrict specific User Login ID's with Limited Access from deleting a Project Database or a Unit Number, removing Waiting List Applicant entries, removing Changes to Tenant Assistance entries, removing a Work Order entry, removing a Unit Inventory entry, removing a Multi-Property Directory List, removing a Tenant Charge Code entry, removing a Bank Account entry, removing a Vendor Account entry, or removing a Chart of Account entry.

ACCOUNTING: Added - A Include Utility Refund Activity checkbox to the Security Deposit Refund feature to allow overpaid UREFUND amounts to be included in the Security Deposit Refund calculation process .. Added - A Total of all Prepaid Balances and Total of all Unpaid Balances amount lines to the form total section of all Rent Roll and Aged Receivable reports .. Added - Net Tenant Contribution ( NTC - Tenant Rent Rate ) as an individual amount that can be inserted in a custom Late Notice .. Added - A Selected Vendor ID's Only option to the Vendor Account Summary - Setup window that will allow a Vendor Summary to include all or specific Vendor Accounts.

HUD SPECIFIC CHANGES: Revised - The iMAX Communications - Setup window to mask ( hide ) all displayed TRACSMAIL & WASS ID Password fields for User Login ID's with Limited Access.

RD SPECIFIC CHANGES: Updated - The Maine RD Model Lease [ RD_ME_LEASE_CD.RPT ] to the 04/30/2012 release .. Added - A new POST menu option to the Review Project Worksheet History feature that will automatically post monthly RD Project Worksheet details (including RD R/A Subsidy recorded individually tenant-by-tenant, Loan Payments, Overage, etc.) to the built-in Accounting feature.

LIHTC SPECIFIC CHANGES: Updated - The Wisconsin Tenant Income Certification form ( AHTC Form 300 ) to the current 11/2011 revision .. Updated - The Louisiana Tenant Income Certification form ( LA-Sec42 TIC) to automatically include the Certification of Student Eligibility page when all household members are full-time students .. Updated - The Illinois ( IHDA ) Compliance Report ( TST-2 form ) and Tenant Rent Record Information ( TST-5 form ) to the current 12/2010 revision.

IN GENERAL: Revised - The TC Detail report that can be generated from the Tenant Certification - Print options window to show Actual Asset & Income amounts with cents for LIHTC calculation compliance in specific States that require amounts reported to the nearest cent and Actual Asset & Income amounts rounded to the nearest whole dollar for RD, HUD, and LIHTC calculation compliance in all other States that require amounts reported to the nearest whole dollar .. Revised - The Tenant Certification - Asset Information entry window to display Cash Value and Actual Income in cents and rounded to the nearest dollar for applicable RD, HUD, and State specific LIHTC calculation compliance requirements .. Fixed - The Run-Time Error 3420 issue when attempting to run the Reset Income Limits option in the Waiting List Data feature .. Fixed - The Run-Time Error 3021 issue in the Tenant Certification entry window when changing project filenames and then canceling out of the entry window .. Added - A Select Specific Tenants checkbox option to the Unit Data Summary feature which would allow specific tenants to be hand picked for the selected summary.

ACCOUNTING: Added - An A/P Check Disbursement Entry option to the Accounting Defaults - User Defaults window labeled "Allow paid A/P Check Entries to be edited ?" which will allow the user to control whether a paid A/P check entry is or isn't allowed to be edited .. Revised - The Password Protection feature to automatically not allow User Login ID's with Limited Access to delete a Project or a Unit, remove Waiting List Applicant entries, remove Changes to Tenant Assistance entries, remove a Work Order entry, remove a Unit Inventory entry, remove a Multi-Property Directory List, remove a Tenant Charge Code entry, remove a Bank Account entry, remove a Vendor Account entry, or remove a Chart of Account entry .. Revised - The Close Batch Process feature to sort the Existing Batch Numbers list in Batch Number order with most recent (largest) Batch Numbers displayed at the top of the list.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - The Tenant Income Certification (TIC) forms for Iowa, Michigan, Mississippi, Missouri, Nebraska, Ohio, and Tennessee to display all Income & Asset amounts with cents .. Added - New State specific Tenant Income Certification (TIC) forms for Montana, Oklahoma, Nevada, and New York .. Added - The new HUD LIHTC Tenant Data Collection Form (HUD-52679) to the LIHTC Tenant Certification form selection list.

IN GENERAL: Fixed - The issue with Applicant entries dissappearing when multiple users are working in and making changes in the Waiting List feature at the same time .. Revised - The process of importing applicant information from the Waiting List into a new Tenant Certification to make sure the applicant's Phone Number is included.

ACCOUNTING: Revised - The amounts being inserted in fields 11a & 11b on the 2012 WI Rent Certificate to accurately reflect actual rent payment amounts to match the total on line 11c .. Revised - The A/R Tenant Payment Entry and Batch/Deposit Report features to lessen the time it takes to load information, making them run faster .. Added - A 12 Month Report option to the Management Fee Calculation feature when the calculation is based on the number of occupied units .. Fixed - The periodic issue with recurring tenant charge balances being shown as over 90 days late on the Aged Receivable Report when they are only 30 days late.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - The TDHCA Web Services Interface ( used in Texas ) with XML file layout changes recently implemented.

IN GENERAL: Revised - The Waiting List feature to allow existing Applicant entries to be copied to Multiple Project waiting lists and be asked to verify Application Date & Time and Unit Size, as it applies to each new project, during the process.

ACCOUNTING: Fixed - The Rent Roll Report to correctly not list past tenants when the beginning date of the report is not dated the 1st day of the month .. Added - The Pennsylvania 2011 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: Fixed - The issue of Previous Head Information being incorrectly added in MAT file submissions of Corrected AR/IR HUD-50059's that were created by the Gross Rent Change process.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - All XML file creation features with fixes for know XML file submission issues brought to our attention since the 2011.12.31 Update Release .. Revised - The Alabama TIC form to separate out the Child Support Income amount from line #15 to line #17 .. Revised - The Kansas TIC with Household, Income, Asset and Total Income Information sections automatically filled in on the form .. Updated - The TDHCA Web Services Interface feature with new information being included in their State specific XML file submissions .. Added - A new LIHTC Unit Number Conversion Utility that will automatically replace the unit number used in FHA Software with a unit number that matches what exists in the State HFA system for XML file submission compliance, thus eliminating the need to renumber units to match the State HFA unit numbers .. Added - The ability to select OTH as the Rent Assistance Type when non-project based tenant assistance is not Section 8.

IN GENERAL: Fixed - The Remove a TC process in the Tenant Certification feature so that after the TC has been removed, the Tenant Certification - Preview window is redisplayed at the same Unit No. that was originally selected .. Revised - The Tenant Certification - Activation process to make sure a new Tenant ID # is assigned to a tenant that moves back into the same unit # they previous occupied .. Added - Avery 5264 and 5963 to the list of labels that are available to print from the Generate Recertification Notices feature .. Split - The Submission Date column in the Change Data Summary into 2 separate columns labeled TRACS Date and MINC Date so that both dates are displayed on the same report.

ACCOUNTING: Added - A Continuous checkbox option to the Utility Refund Report - Setup window that allows Multi-Property Reports to be generated individually for each project or grouped together on one continuous report .. Added - An Are you Sure message when attempting to cancel out of the Security Deposit Refund feature without saving the refund entry displayed .. Revised - The Bank Reconciliation feature that solves the issue with not being able to reconcile or unreconcile certain entry types .. Added - The Missouri 2011 Certificate of Rent Paid form to the Certificate of Rent Paid (CRP) form feature.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: Added - The RD 3560-25 Initial Request for Rental Assistance or Operating Assistance form to the Custom Report Generation feature in Project Data.

LIHTC SPECIFIC CHANGES: Added - A new LIHTC Data Transfer Standard XML 2.0 feature item to the LIHTC menu that provides the 2.0 version XML file layout that will start to be accepted in place of the current 1.0 version by applicable State HFA's in 2012.

IN GENERAL: None.

ACCOUNTING: Added - The Wisconsin 2011 Rent Certificate form to the Certificate of Rent Paid (CRP) form feature .. Added - The Minnesota 2011 Certificate of Rent Paid form to the Certificate of Rent Paid (CRP) form feature .. Added - The ability to print an IRS 1096 Annual Summary form from the existing IRS 1099 Form Processing feature.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: Added - The Idaho USDA/RD Approved Lease and Lease Renewal ( Rev 05/06 ) forms to the Tenant Certification PRINToptions feature .. Fixed - The Assign RA feature to automatically change Action Process to MODIFY TI when Rental Assistance is being applied on the same effective date as an existing Tenant Certification.

LIHTC SPECIFIC CHANGES: Added - A new [+] button in the Building ID Information section of the Tax Credit window in Project Data which displays Building ID specific address information that is required to be included in the new LIHTC Data Transfer Standard XML 2.0 file format coming out the end of December 2011 .. Added - The Mississippi Student and Rent Declaration form [ MS Sec42-SARD ] to the list of available Tax Credit certification forms to print .. Added - Placed in Service (PIS) Date to be displayed on the Tenant Certification - Preview window ( just below Building ID ) for LIHTC monitored projects .. Added - A Guide to Completing Form 8823 option to the LIHTC menu which provides access to this current PDF file documentation.

IN GENERAL: Fixed - The accuracy of establishing Tenant Specific Address information when processing a Unit Swap when address information is different than Unit Address .. Fixed - The issue where Fax Number was not being inserted into a Verification Form generated from the Medical Expense window while editing a Tenant Certification.

ACCOUNTING: Fixed - The Bank Reconciliation issue when entries could not be reconciled or unreconciled without having to reconcile or unreconcile all entries .. Fixed - The Run-Time Error 3024 issue when accessing a Tenant Report feature .. Revised - The Security Deposit Summary to show all units in the project and note * No Activity * for those units when a paid security deposit is not being held on the report date defined.

HUD SPECIFIC CHANGES: None.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - Income Status being incorrectly reported as Market Rate for various tenant changes (vacant units, etc.) in the XML file created for the Certification On Line (COL) system.

IN GENERAL: None.

ACCOUNTING: Added - The ability to assign a Tenant Charge Code to a payable made out to a tenant in the A/P Check Disbursement Entry feature which allows the A/P entry to automatically appear as Tenant Ledger activity on all tenant related reports.

HUD SPECIFIC CHANGES: Updated - The HUD-93104 Monthly Report of Excess Income feature with the ability to view the HUD-93104 form and Schedule for Calculating Excess Income to the screen and automatically only report excess income for units with Section 236 Subsidy.

RD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - The Kansas Tenant Income Certification form [ KS Sec42-TIC ] to the list of available Tax Credit certification forms to print .. Added - The MHDC ( Missouri ) Exhibit X - Mid-Lease Rent Increase Lease Addendum form to the Tenant Certification - Print options window.