Update Information

Update Info
[ 2018.03.31 ] is the current FHA Software release.

Program updates are available using the built-in Auto-Update feature which automates the update retrieval & installation process from our internet site. New updates are posted nearly every two or three weeks. If internet access is non-existent or connection speed is too slow for update file retrieval, users can be placed on our quarterly update mailing list.

To retrieve and install an FHA Software update ...

1.) Backup your FHA Software database ( using the built-in Data Backup/Restore feature )
2.) Establish an internet connection
3.) Start FHA Software for Windows
4.) Click-on Help .. Check for Update .. Auto-Update Process .. Get Update
5.) When file download is complete, click-on Exit .. Yes to close FHA Software
6.) Click-on Update to install the update

The following are details of revisions, enhancements and new features added with recent FHA Software updates.

IN GENERAL: Added - Unit Type indicator to Unit Data which includes Small, Medium or Large .. Revised - Waiting List - Standard RD/HUD Sort Process to make sure Application Date/Time was used to prioritize applicants within each Income Level .. Added - EDGE Data Import Process option to the Utilities Menu for those users converting from EDGE to FHA Software's built-in Accounting features .. Added - A new 30-Trial Period Expiration Warning Window that appears when the program is started within 5-days of expiration.

ACCOUNTING CHANGES: Added - A second Check Type called MICR - Check Factory - CF to the Check Printing Process which allows Company Name & Address and Bank Name & Address information to be printed by Check Factory instead of FHA Software .. Revised - A/P - Check Disbursement Entry and A/J - Adjustment Journal Entry processing was made easier with an automated Project Filename entry feature.

RD SPECIFIC CHANGES: Revised - With the 07/03 Revision RD 1930-8-Balance Sheet form .. Revised - RD 1930-7 Project Budget with enhanced report saving features and EDI File Creation for MINC submission compliance .. Revised - RD 1930-8 Balance Sheet with enhanced report saving features and EDI File Creation for MINC submission compliance .. Added - MINC/EDI Financial Data Messages feature to monitor RD 1930-7 & 8 EDI Files created for MINC submission.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - Mississippi's Quarterly Tax Credit Summary.

IN GENERAL: None.

ACCOUNTING CHANGES: Added - IRS 1099 MISC Income form processing .. Added - The MICR - Check Factory to the Check Type selection list in the Check Printing Process window (requires the purchase of Check Factory - MICR Check Writing software) .. Added - Automated generation of Minnesota's Certificate of Rent Paid form.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - WHEDA's Tax Credit Analysis Report .. Revised - MNHFA's Tax Credit Summary Report.

IN GENERAL: Added - A new Race / Ethnicity Report to the Reports menu selection .. Revised - TC Detail Report by adding Tenant Specific Address to the heading .. Added - A Reset Tenant Specific Address option to the Tenant Certification - File menu .. Fixed - Run-Time Error "3021" No Current Record when accessing the Tenant Certification database that was previously corrupted with a Run-Time Error "3163" caused by maxing out a household member's Occupation field length.

ACCOUNTING CHANGES: Revised - Printed Check layout by widening the Vendor (Payee) fields printed on the check .. Fixed - Run-time error "380" Invalid Property Value when changing Delinquency Date in the Delinquent Rent Report Setup window .. Added - A new Aged Payables (30/60/90 Day) Report to the A/P - Check Disbursement Entry - Print menu selection .. Revised - Split reported Adjustment & Payment Amounts into two separate columns on Rent Roll Report, Tenant Ledger Report, and Security Deposit Report .. Added - Ability to include A/J - Adjustment Journal Entries to A/R - Tenant Payment Entry - Batch/Deposit Slip Summary .. Added - An automated ability to Include Utility Refund Checks in the Check Printing Process window .. Revised - Made Zero Suppress the default selection in Balance Sheet, Operating Statement and General Ledger Report Setup Windows .. Revised - Simplified the A/R Tenant Payment Entry process by Auto-Inserting Charge Due Amounts when selecting Add a New Payment.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - A new LIHTC Maximum Rent Report to the LIHTC menu selection.

IN GENERAL: None.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - GA, MI, NM, OH, TN and WI to the Section 42 State Specific Tenant Income Certification (TIC) list.

IN GENERAL: None.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Revised - The 11/30/2003 version HUD-52670 HAP Voucher Request.

LIHTC SPECIFIC CHANGES: Revised - Added a Section 42 Tenant Income Certification (TIC) selection list to the Tenant Certification Print Options window with specific TIC's for State HFA's that don't use the standard NCSHA TIC (example: IL, LA, MS, TX).

IN GENERAL: None.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: Added -a Combine Multiple EDI Files for MINC Submission feature which simplifies the multiple EDI file submission process through RD's MINC website.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - The standard Sec.42 Tenant Income Certification form.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - Multiple Copies option was not working for Balance Sheet and Operating Statements .. Added - Ability to import Vendor Account, Bank Account, and Tenant Charge Code information from EDGE Accounting program .. Fixed - Delinquent Rent Report accuracy when tenant payments include cents.

RD SPECIFIC CHANGES: Revised - The 07/03 Revision RD 1930-7 Project Budget .. Added - RD EDI File Conversion Utility.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - Run-time error "3420" Object invalid or no longer set when attempting to add new Recurring Tenant Charge entries.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING CHANGES: Revised - Added more internal accuracy checks to insure that Accounting Defaults, Tenant Charge Codes, etc. are properly setup and contain valid COA information before allowing data entry .. Fixed - Delinquent Rent Report was incorrectly showing other tenant charge amounts as being delinquent .. Added - Recurring Tenant Charges feature.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Revised - HUD Voucher Adjustment Calculations to coincide with new REV 1 HUD 4350.3 requirements which now uses actual number of days in the month to determine the daily HAP amount .. Revised - HUD-50059 Calculations to coincide with new REV 1 HUD 4350.3 requirements on rounding.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Revised - Applicant Name format on the printed Waiting List Report has been switched from (Last, First) to (First Last) .. Fixed - Incorrect Applicant Time data info was being displayed on the Applicant Information Report .. Fixed - Run-Time Error '424' when attempting to add Applicant Info to Multiple Projects when applicant's SSN already existed in other Waiting Lists.

ACCOUNTING CHANGES: Fixed - The Select COA Only option of the General Ledger Report was not including A/R Detail .. Added - a Void Checks Process feature .. Added - Recurring Check Disbursements feature.

RD SPECIFIC CHANGES: Revised - With the 07/03 Revision RD 1944-8 Tenant Certification form.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - Calculation error in Current Max Gross Rent column of the IHDA Tax Credit Compliance Report .. Fixed - Run-Time Error '13' when attempting to transfer a LIHTC tenant .. Fixed - Qualifying Income Eligibility comparison on a Move-In Certification when Multiple Tax Credit Income Limits are being used.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - Run Time Error 6 Overflow when attempting to print a Batch/Deposit Report.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Run-Time Error 308 Invalid Property Value message when attempting to ADD NEW TC.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Revised - Race/Ethnicity data entry method in both Waiting List Data and Tenant Certification Data sections .. Fixed - Multiple Projects option in Waiting List Data.

ACCOUNTING CHANGES: Added - A Security Deposit Historical Entry feature .. Added - A Security Deposit Refund feature .. Fixed - The Delete Disbursement option was not deleting Check Disbursement Entries that had blank check numbers .. Fixed - Delinquent Rent Notice and Payment Receipt generation was bombing when Management Data in Project Data was missing information .. Added - Auto-insertion of Vendor's Default COA No. when adding a new Check Disbursement Entry .. Added - Vendor Ledger Report feature .. Revised - Vendor Selection windows with Sort Options.

RD SPECIFIC CHANGES: Revised - The 04/03 Revision RD 1944-8 Tenant Certification form (with errors corrected).

HUD SPECIFIC CHANGES: Revised - Section 8 Special Claims form signature sections with Contact Person's Name, Phone Number and Date .. Revised - HUD 4350.3 MFH Handbook Reference to the Rev 1 July 2003 HB release.

LIHTC SPECIFIC CHANGES: Revised - WHEDA Electronic ASCII Filename from Quarterly to Semi-Annual format.

IN GENERAL: Fixed - Transferring a Tenant in a project with Multiple Rent Rates was miscalculating the new rent in unique circumstances.

ACCOUNTING CHANGES: Fixed - 12 Month Operating Statement was displaying positive numbers as negatives .. Fixed - A/R Tenant Payment Entry process was allowing entries to be saved without a Charge Code selected .. Fixed - The Check Register Report was having difficulty displaying disbursement entries when payee was not a Vendor Account .. Fixed - A Payment Receipt was not able to print when Management Data was not completely entered in Project Data .. Added - A simplified Reset Accounting Start Date option has been added to the Accounting Defaults window .. Fixed - The Historical Entry check box was not being reset to unchecked after a Tenant Payment Entry was saved.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - General Ledger Summary to span multiple years .. Added - NSF Check Entry process to A/R Tenant Payment Entry section .. Added - Delete Entry checkbox to Edit A/P Check Disbursement Ledger section .. Fixed - Journal ID creation glitch when adding a new Check Disbursement Entry with more than 10 entries.

RD SPECIFIC CHANGES: Added - RD R/A Obligation Balance amount displayed on the RD 1944-29 Project Worksheet generation setup window .. Fixed - MINC EDI File Creation preview of selected Tenant Certifications with correct tenant names.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - Built-in Accounting Features section.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Welfare Rent Calculation on the HUD-50059 Tenant Certification.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - Accounting Features - Help Topics to the Online Help Topics resource section .. Fixed - GRC Processing Error that was looking for a new accounting feature data file not yet out .. Fixed - Move-In Listing was not including tenants with Corrected Move-In actions on report.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Automated Special Claims entry on HAP Voucher was miscalculating total number of Special Claim units.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - All Project Data option to Data Backup/Restore Backup Selection menu.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Automated MAT15 Address insertion on MAT file creation process.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Typo of Date Format on Move-Out Notification window .. Fixed - Adding a new Multiple Dependent/Elderly Allowance and Passbook Percentage was not correctly being saved.

RD SPECIFIC CHANGES: Fixed - RD R/A Assignment Report GTC% calculations for Note Rate Tenants were incorrect.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Project Data Summary was not showing newly added Multiple Dependent Allowance, Elderly Allowance and Passbook Savings Rates correctly.

RD SPECIFIC CHANGES: Fixed - RD R/A Assignment Report GTC% rounding calculations for Note Rate Tenants were incorrect.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - A rounding down issue with Maximum Monthly Rent Calculation on the standard Tax Credit Analysis.

IN GENERAL: Fixed - An invalid Birth date format that was being recorded in a Tenant Change entry for a Unit Transfer.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - The Special Claims ID reported on the HUD-52670 HAP Voucher - Section 8 Special Claims Detail page.

LIHTC SPECIFIC CHANGES: Fixed - A rounding down issue with Maximum Monthly Rent Calculation on the standard Tax Credit Analysis.

IN GENERAL: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Revised - The number of tenants listed on each HUD-52670 HAP Voucher page was originally designed for 19 and page totals were precalculated for 19 tenants per page. However, due to variations in printer font and bottom margin spacing, there were instances when 20 tenants would be listed. We've revised the page calculation method so that each page total now matches the actual number of tenants listed on the page.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - The program's Release Date is now displayed in the top heading line of the software window .. Revised - The Gross Rent Change process has been revised to accommodate missing, invalid or unexpected tenant change history and includes a more detailed Pre-Evaluation GRC Summary that shows the effects of both tenant and RA/Subsidy payments before it is implemented. The GRC process can also be rerun to automatically correct a previous GRC attempt that was based on wrong rent rate information .. Revised - Unit Transfer, Unit Swap and Termination of Subsidy processing has also been revised to accommodate missing, invalid or unexpected tenant change history.

RD SPECIFIC CHANGES: Added- The ability to create and electronically submit new EDI file formats through RD's new web-based MINC Industry Interface is now available. Two new options were added to the RD EDI File Submissions menu section .. MINC/EDI Data Messages and MINC Error Message Reference. FHA Software users need to request a Management Agent ID from their USDA/RD Servicing Office that allows access to the new MINC Industry Interface website. Detailed documentation about the MINC II website is available on our RHS Related Downloads page.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - The Unit Transfer process has been refined to allow the UT to proceed, even though key Tenant Certification history may be invalid or missing. Warning Messages have been added that provide clarification & solutions for situations that would prevent successful Unit Transfer completion .. Added - A footnote has been added to the Waiting List Summary which provides RD & HUD related Race Code Number Descriptions.

RD SPECIFIC CHANGES: Fixed - The Automated Selection Process with EDI file creation was omitting Unit Transfer records.

HUD SPECIFIC CHANGES: Added - a Warning Message has been added to the HUD-52670 HAP Voucher generation process when Late Recertifications exist. Instructions are provided for either Terminating Subsidy or extending subsidy requests on the expired certification.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Recertification Notice Processing - Generate forms for one Tenant Certification option was not printing all necessary forms .. Fixed - When editing Multiple Rent Rate History in Unit data, changes were not always being successfully saved .. Fixed - When Recertify is selected in Tenant Certification, Passbook Saving Rate History in Project Data was not always successfully reset .. Fixed - Had a problem creating a new GRC Tenant Certification when a valid TC does not exist (having been manually purged) during the GRC process .. Added - Future Date Warning Message when attempting to activate Move-Ins, Move-Outs and Unit Transfers with future effective dates .. Fixed - Problem with changing unit numbers in Unit Data through all related data sections (Tenant Certifications & Changes to Tenant Status files).

RD SPECIFIC CHANGES: None .

HUD SPECIFIC CHANGES: Fixed - HUD-50059's created during the GRC process were not carrying over Welfare Shelter Payment amounts for multiple household members.

LIHTC SPECIFIC CHANGES: None.