Update Information

Update Info
[ 2017.05.31 ] is the current FHA Software release.

Program updates are available using the built-in Auto-Update feature which automates the update retrieval & installation process from our internet site. New updates are posted nearly every two or three weeks. If internet access is non-existent or connection speed is too slow for update file retrieval, users can be placed on our quarterly update mailing list.

To retrieve and install an FHA Software update ...

1.) Backup your FHA Software database ( using the built-in Data Backup/Restore feature )
2.) Establish an internet connection
3.) Start FHA Software for Windows
4.) Click-on Help .. Check for Update .. Auto-Update Process .. Get Update
5.) When file download is complete, click-on Exit .. Yes to close FHA Software
6.) Click-on Update to install the update

The following are details of revisions, enhancements and new features added with recent FHA Software updates.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - Run-time error "3420" Object invalid or no longer set when attempting to add new Recurring Tenant Charge entries.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING CHANGES: Revised - Added more internal accuracy checks to insure that Accounting Defaults, Tenant Charge Codes, etc. are properly setup and contain valid COA information before allowing data entry .. Fixed - Delinquent Rent Report was incorrectly showing other tenant charge amounts as being delinquent .. Added - Recurring Tenant Charges feature.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Revised - HUD Voucher Adjustment Calculations to coincide with new REV 1 HUD 4350.3 requirements which now uses actual number of days in the month to determine the daily HAP amount .. Revised - HUD-50059 Calculations to coincide with new REV 1 HUD 4350.3 requirements on rounding.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Revised - Applicant Name format on the printed Waiting List Report has been switched from (Last, First) to (First Last) .. Fixed - Incorrect Applicant Time data info was being displayed on the Applicant Information Report .. Fixed - Run-Time Error '424' when attempting to add Applicant Info to Multiple Projects when applicant's SSN already existed in other Waiting Lists.

ACCOUNTING CHANGES: Fixed - The Select COA Only option of the General Ledger Report was not including A/R Detail .. Added - a Void Checks Process feature .. Added - Recurring Check Disbursements feature.

RD SPECIFIC CHANGES: Revised - With the 07/03 Revision RD 1944-8 Tenant Certification form.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - Calculation error in Current Max Gross Rent column of the IHDA Tax Credit Compliance Report .. Fixed - Run-Time Error '13' when attempting to transfer a LIHTC tenant .. Fixed - Qualifying Income Eligibility comparison on a Move-In Certification when Multiple Tax Credit Income Limits are being used.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - Run Time Error 6 Overflow when attempting to print a Batch/Deposit Report.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Run-Time Error 308 Invalid Property Value message when attempting to ADD NEW TC.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Revised - Race/Ethnicity data entry method in both Waiting List Data and Tenant Certification Data sections .. Fixed - Multiple Projects option in Waiting List Data.

ACCOUNTING CHANGES: Added - A Security Deposit Historical Entry feature .. Added - A Security Deposit Refund feature .. Fixed - The Delete Disbursement option was not deleting Check Disbursement Entries that had blank check numbers .. Fixed - Delinquent Rent Notice and Payment Receipt generation was bombing when Management Data in Project Data was missing information .. Added - Auto-insertion of Vendor's Default COA No. when adding a new Check Disbursement Entry .. Added - Vendor Ledger Report feature .. Revised - Vendor Selection windows with Sort Options.

RD SPECIFIC CHANGES: Revised - The 04/03 Revision RD 1944-8 Tenant Certification form (with errors corrected).

HUD SPECIFIC CHANGES: Revised - Section 8 Special Claims form signature sections with Contact Person's Name, Phone Number and Date .. Revised - HUD 4350.3 MFH Handbook Reference to the Rev 1 July 2003 HB release.

LIHTC SPECIFIC CHANGES: Revised - WHEDA Electronic ASCII Filename from Quarterly to Semi-Annual format.

IN GENERAL: Fixed - Transferring a Tenant in a project with Multiple Rent Rates was miscalculating the new rent in unique circumstances.

ACCOUNTING CHANGES: Fixed - 12 Month Operating Statement was displaying positive numbers as negatives .. Fixed - A/R Tenant Payment Entry process was allowing entries to be saved without a Charge Code selected .. Fixed - The Check Register Report was having difficulty displaying disbursement entries when payee was not a Vendor Account .. Fixed - A Payment Receipt was not able to print when Management Data was not completely entered in Project Data .. Added - A simplified Reset Accounting Start Date option has been added to the Accounting Defaults window .. Fixed - The Historical Entry check box was not being reset to unchecked after a Tenant Payment Entry was saved.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - General Ledger Summary to span multiple years .. Added - NSF Check Entry process to A/R Tenant Payment Entry section .. Added - Delete Entry checkbox to Edit A/P Check Disbursement Ledger section .. Fixed - Journal ID creation glitch when adding a new Check Disbursement Entry with more than 10 entries.

RD SPECIFIC CHANGES: Added - RD R/A Obligation Balance amount displayed on the RD 1944-29 Project Worksheet generation setup window .. Fixed - MINC EDI File Creation preview of selected Tenant Certifications with correct tenant names.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - Built-in Accounting Features section.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Welfare Rent Calculation on the HUD-50059 Tenant Certification.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - Accounting Features - Help Topics to the Online Help Topics resource section .. Fixed - GRC Processing Error that was looking for a new accounting feature data file not yet out .. Fixed - Move-In Listing was not including tenants with Corrected Move-In actions on report.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Automated Special Claims entry on HAP Voucher was miscalculating total number of Special Claim units.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - All Project Data option to Data Backup/Restore Backup Selection menu.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Automated MAT15 Address insertion on MAT file creation process.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Typo of Date Format on Move-Out Notification window .. Fixed - Adding a new Multiple Dependent/Elderly Allowance and Passbook Percentage was not correctly being saved.

RD SPECIFIC CHANGES: Fixed - RD R/A Assignment Report GTC% calculations for Note Rate Tenants were incorrect.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Project Data Summary was not showing newly added Multiple Dependent Allowance, Elderly Allowance and Passbook Savings Rates correctly.

RD SPECIFIC CHANGES: Fixed - RD R/A Assignment Report GTC% rounding calculations for Note Rate Tenants were incorrect.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - A rounding down issue with Maximum Monthly Rent Calculation on the standard Tax Credit Analysis.

IN GENERAL: Fixed - An invalid Birth date format that was being recorded in a Tenant Change entry for a Unit Transfer.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - The Special Claims ID reported on the HUD-52670 HAP Voucher - Section 8 Special Claims Detail page.

LIHTC SPECIFIC CHANGES: Fixed - A rounding down issue with Maximum Monthly Rent Calculation on the standard Tax Credit Analysis.

IN GENERAL: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Revised - The number of tenants listed on each HUD-52670 HAP Voucher page was originally designed for 19 and page totals were precalculated for 19 tenants per page. However, due to variations in printer font and bottom margin spacing, there were instances when 20 tenants would be listed. We've revised the page calculation method so that each page total now matches the actual number of tenants listed on the page.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Added - The program's Release Date is now displayed in the top heading line of the software window .. Revised - The Gross Rent Change process has been revised to accommodate missing, invalid or unexpected tenant change history and includes a more detailed Pre-Evaluation GRC Summary that shows the effects of both tenant and RA/Subsidy payments before it is implemented. The GRC process can also be rerun to automatically correct a previous GRC attempt that was based on wrong rent rate information .. Revised - Unit Transfer, Unit Swap and Termination of Subsidy processing has also been revised to accommodate missing, invalid or unexpected tenant change history.

RD SPECIFIC CHANGES: Added- The ability to create and electronically submit new EDI file formats through RD's new web-based MINC Industry Interface is now available. Two new options were added to the RD EDI File Submissions menu section .. MINC/EDI Data Messages and MINC Error Message Reference. FHA Software users need to request a Management Agent ID from their USDA/RD Servicing Office that allows access to the new MINC Industry Interface website. Detailed documentation about the MINC II website is available on our RHS Related Downloads page.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - The Unit Transfer process has been refined to allow the UT to proceed, even though key Tenant Certification history may be invalid or missing. Warning Messages have been added that provide clarification & solutions for situations that would prevent successful Unit Transfer completion .. Added - A footnote has been added to the Waiting List Summary which provides RD & HUD related Race Code Number Descriptions.

RD SPECIFIC CHANGES: Fixed - The Automated Selection Process with EDI file creation was omitting Unit Transfer records.

HUD SPECIFIC CHANGES: Added - a Warning Message has been added to the HUD-52670 HAP Voucher generation process when Late Recertifications exist. Instructions are provided for either Terminating Subsidy or extending subsidy requests on the expired certification.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Recertification Notice Processing - Generate forms for one Tenant Certification option was not printing all necessary forms .. Fixed - When editing Multiple Rent Rate History in Unit data, changes were not always being successfully saved .. Fixed - When Recertify is selected in Tenant Certification, Passbook Saving Rate History in Project Data was not always successfully reset .. Fixed - Had a problem creating a new GRC Tenant Certification when a valid TC does not exist (having been manually purged) during the GRC process .. Added - Future Date Warning Message when attempting to activate Move-Ins, Move-Outs and Unit Transfers with future effective dates .. Fixed - Problem with changing unit numbers in Unit Data through all related data sections (Tenant Certifications & Changes to Tenant Status files).

RD SPECIFIC CHANGES: None .

HUD SPECIFIC CHANGES: Fixed - HUD-50059's created during the GRC process were not carrying over Welfare Shelter Payment amounts for multiple household members.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

RD SPECIFIC CHANGES: Fixed - RD 1930-7 Project Budget - Part VI Annual Capital Budget page was not printing correctly .. Fixed - RD 1944-8 Tenant Certification notation at bottom of cover page (Generated by FHA Software, etc.) was not being correctly displayed.. Fixed - RD R/A Assignment report GTC% calculation was corrected.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - HUD's Extremely Low Income Data Input Code conflict in text generation .. Fixed - Security Deposit amount editing glitch when revising a Tenant Certification.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - The rounding issue within the new [ x.30 /12 ] Calculation Method option .. Fixed - Tax Credit Analysis generation problem with Multiple Income Limits enabled.

IN GENERAL: TC History - This update includes a major enhancement to the Tenant Certification (TC) database which now maintains a complete history of all TC's processed in FHA Software. Until now, only one TC per unit was kept on file. Although, all effects of previous TC's were recorded in Unit Data History and Changes to Tenant Status sections. TC information was always brought current, overwriting previous TC information. This update has changed that. Now, each new TC processed and saved in FHA Software is added to the TC information database. Since new TC's don't overwrite previous TC's, previous TC's can now be revised, reprinted, reactivated and resubmitted. Adding TC History to FHA Software has solved many problems that were associated with retroactive change submissions such as HUD's Gross Rent Change requirements. Other features, such as applicant TC qualification, can now be accomplished without effecting current tenant information. The most recent TC on file for each unit will always be displayed in the Tenant Certification - Find Window. To view TC History, select the desired unit and click-on OK At the Tenant Certification - Preview Window, click-on the TC History button. A list of all TC's that exist for that unit will be displayed. More detail about this new TC History feature is available in related Help sections of FHA Software.

Added - The ability to automatically transfer Waiting List - Applicant Information when adding a new TC to the Tenant Certification database .. Revised - All RD/HUD/LIHTC form facsimiles now have the FHA Software Release Date noted at the bottom of each page to help identify program use related with form generation problems .. Added - A Reset Unit Data Addresses feature has been added to the File Menu of Project Data which allows the user to have the program automatically reset Unit Address information maintained in the Unit Data database .. Added - Unit History Report information can now be printed in Summary as well as in Detail .. Revised - Dependent & Elderly Allowances and Passbook Savings Rates for both RD & HUD now maintain change history (Multiple Info) in Project Data .. Revised - Multiple Rent Rates, Multiple Subsidy and Multiple LIHTC Income Limits, located in the Multiple Info section of Unit Data, now maintains change history .. Revised - Note Rate & Contract Rent amounts reported on 30/60/90 Follow-Up Recert Letters will always be read fresh from Project Data - Rent Rate Schedules at print time rather than continuing with amounts that were in effect when the Annual Letter was generated .. Revised - Vacating a unit will automatically purge existing Recertification Notice entries, automatically eliminating future 30/60/90 Follow-Up Recert Letters from being generated .. Revised - Retroactive Gross Rent Change processing will now automatically revise all existing Tenant Certifications in TC History that are effective after the GRC effective date. HUD-50059's will automatically become Corrections to Prior HUD-50059's and made available for electronic resubmission to TRACS .. Revised - The Gross Rent Change process can now be rerun without having to delete previous GRC attempt entries.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Added - When activating a HUD subsidized tenant change, the Activation Completed Window now displays the HAP Voucher Adjustment Calculation entry that was saved in the Changes to Tenant Assistance database. This allows the user to immediately confirm the correctness of applicable HAP Adjustments at the point of activation .. Added - When Sec.8 Special Claims are included on a HUD-52670 HAP Voucher, a Sec.8 Special Claims Detail Page will now automatically be generated, as well .. Fixed - BMIR project MAT file creation has been revised to properly submit required BMIR HUD-50059 information to TRACS without error.

LIHTC SPECIFIC CHANGES: Added - A Calculation Method selection box has been added to the Tax Credit Info section of Project Data which allows the user to select how Maximum Monthly Rent will be calculated. Not all State LIHTC Compliance Agencies calculate this amount the same. There are two ways of calculating this amount, Annual Income divided by 12 times 30% or Annual Income times 30% divided by 12. Most calculations result in a difference of $1.00 which could effect compliance. FHA Software defaults to Annual Income divided by 12 times 30%, but now the user can change this calculation method to match their State LIHTC Compliance Agency.

IN GENERAL: Fixed - The correct Action Process Code is now displayed on the TC Detail Report .. Revised - All sorted lists will now have a secondary sort by unit number .. Fixed - A GRC entry was showing up as an incorrect Termination Action Code in the Changes to Tenant Assistance/Status file.

RD SPECIFIC CHANGES: Fixed - The Automated Selection Process (EDI File) now includes Move-Outs again .. Fixed - When a TC process determines that RD R/A is no longer needed, the RD Subsidy Code now automatically changes to "No Deep Subsidy".

HUD SPECIFIC CHANGES: Fixed - The Automated Selection Process (MAT File) now includes Move-Outs again.

LIHTC SPECIFIC CHANGES: Fixed - The correct Action Process Code is now displayed on the Section 42 Tenant Certification.

IN GENERAL: Reporting RD Basic/Note Rate Rent amounts versus HUD Contract Rent amounts on Recertification Notices has been corrected .. PMW Interface tenant specific address imported with Move-Ins has been fixed .. EDGE Interface Move-Out processing glitch has been fixed .. RD versus HUD Action Process Codes displayed on the TC Detail Report has been corrected.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: A glitch with including Move-Out records with the EDI File Auto-Selection Process has been corrected .. Subsidy Type indicator will now display No Deep Subsidy when RD R/A is automatically removed during the recert process.

LIHTC SPECIFIC CHANGES: A checkbox has been added to the Tax Credit Analysis which allows Tax Credit Compliance calculations for all tenants to be based on a selected set of Income Limits .. Action Process Codes displayed on the Section 42 Certification has been corrected.

IN GENERAL: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: The ability to generate a HUD-50059 Certification, with Unit Transfer or Gross Rent Change as the Action Process, has been added to the Tenant Certification feature. This does not change the automated Unit Transfer or GRC procedure. It merely allows a physical HUD-50059 to be generated for compliance review purposes, when applicable.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: A Registration/Setup Files option has been added to the Data Backup/Restore feature .. The Unit Swap option is now available in the Unit Transfer feature of Unit Data.

RD SPECIFIC CHANGES: Waiting List Summary has been modified to report RD Race Codes instead of abbreviated Race Descriptions .. A new RD Action Process called Co-Tenant to Tenant has been added to RD 1944-8 Tenant Certification processing .. A new RD Action Process called Designate 60-Day Leave of Absence has been added to the Termination of Subsidy feature in Unit Data.

HUD SPECIFIC CHANGES: A glitch in creating MAT files with BMIR HUD-50059's has been fixed .. Acceptable HUD Exception Codes in HUD-50059 compliance monitoring has been revised .. Help screens for the Section 8 Special Claims feature have been completed .. The TRACSMAIL Communications feature now stores TRACSMAIL setup information in a user-readable file called TRACSMAIL.INI that is automatically included in Data Directory Backups and can be viewed in Notepad for reference.

LIHTC SPECIFIC CHANGES: None.