Update Information

Update Info
[ 2017.05.31 ] is the current FHA Software release.

Program updates are available using the built-in Auto-Update feature which automates the update retrieval & installation process from our internet site. New updates are posted nearly every two or three weeks. If internet access is non-existent or connection speed is too slow for update file retrieval, users can be placed on our quarterly update mailing list.

To retrieve and install an FHA Software update ...

1.) Backup your FHA Software database ( using the built-in Data Backup/Restore feature )
2.) Establish an internet connection
3.) Start FHA Software for Windows
4.) Click-on Help .. Check for Update .. Auto-Update Process .. Get Update
5.) When file download is complete, click-on Exit .. Yes to close FHA Software
6.) Click-on Update to install the update

The following are details of revisions, enhancements and new features added with recent FHA Software updates.

NOTE: This update is only available by CDROM. In January 2005, Simply Computer Software, Inc. updated their internal software development & reporting tools which requires the distribution of new Window DLL files to all FHA Software users (over 36Mb of new DLL files). To insure that all FHA Software users get this update without difficulty, all currently active users will be sent an Update CDROM the last week of February 2005. Users who do not get their Update CDROM by March 4, 2005 should call Customer Service at 1-800-626-2431 ext.#3.

IN GENERAL: Fixed - Gross Rent Change process to correctly carry over previous Effective TC Date and Hispanic/Latino indicator to the new GRC Tenant Certification.

ACCOUNTING CHANGES: Fixed - Check Printing Process to accurately include the correct Utility Vendor Name on applicable Utility Refund Checks .. Revised - A/P Check Disbursement Entry - Recurring Check Ledger window to make removing recurring check status easier .. Revised - A/R Tenant Payment Entry to allow negative payment entry to accommodate partial refund entries .. Fixed - Reset Beginning Balance feature glitch when processing multiple projects at a time .. Fixed - Run-Time Error issue when printing a Security Deposit Report for a specific tenant only .. Fixed - Run-Time Error issue when saving an NSF Check entry .. Fixed - The duplication issue of print recurring checks the first month they recur .. Fixed - The issue with including Utility Refund Checks when Multi-Property Reporting is selected .. Fixed - Beginning Balance issue on General Ledger Detail for Fiscal Year reporting periods .. Fixed - Run-Time Error issue when printing a General Ledger Detail for a specific COA only.

RD SPECIFIC CHANGES: Revised - The EDI Data Summary to show the new Unit Number for Transfer record types .. Revised - RD 1944-8 Tenant Certification Calculation - Detailed Summary window with all four currently used Eligibility Code Selections.

HUD SPECIFIC CHANGES: Revised - HUD-52670 HAP Voucher Request generation to properly report Termination Turnover Data and Change Codes.

LIHTC SPECIFIC CHANGES: Fixed - Sec.42 Tenant Income Certification - Detail window to correctly select the proper Unit Meets Rent Restriction at percentage when manually changing Tenant Paid Rent amounts.

IN GENERAL: Revised - Waiting List Summary selection window to include a time period for limiting the summary which shows only Applicants with Contacted, Leased, Removal, Accepted, Rejected, and Inactive Dates .. Added - Initial Lease Term Beginning & Expiration Dates as Data Input Codes for Text Generation .. Added - A Subsidy Type column to the Waiting List - Find window.

ACCOUNTING CHANGES: Fixed - Run-Time Error when posting an NSF Check entry ... Fixed - Line numbering issue in A/J Adjustment Journal Entry window when multiple entry screens were used repeatedly.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - Applicant Eligibility Determination (Eligible or Ineligible) in Waiting List Data when LIHTC is the Subsidy Type selected .. Revised - The Sec.42 TIC Activation process to automatically apply the manually entered Rental Assistance amount as PHA Subsidy in Unit Data.

IN GENERAL: Revised - Security Deposit Refund entry posting process with an Entry Date .. Added - Security Deposit Refund Entry Details to the Help window .. Fixed - The Contract Rent amount reported on the User-Defined Summary when Multiple Rent Rates apply .. Added - Tenant ID to the Unit Data History - Find window.

ACCOUNTING CHANGES: Added - A [+] button to the Chart of Accounts - Edit window which automatically splits the Annual Budget Amount into 12 monthly budget amount fields .. Added - A SD Refunded Checkbox & Date field in the A/R Tenant Payment Entry - Edit window to allow users to modify this information for Historical SD entries .. Revised - The Check Printing Process to split checks that have more than 17 entries onto separate checks.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - The Run-Time Error displayed when attempting to access the Payment Summary window in Unit Data .. Added - The automatically assigned Application Number to the Waiting List printout and Applicant Entry window.

ACCOUNTING CHANGES: Added - Check Date field to A/P Check Disbursement Entry window .. Revised - The NSF Check Entry process by automatically assigning NSF Check entries their own unique Batch Number which no longer effects original Batch Number totals and simplifies the Bank Reconciliation process .. Fixed - The problem with zero balance tenants appearing on the Delinquent Rent Report .. Added - A Check Date entry field on the A/P Check Disbursement Entry window .. Revised - Minnesota's Certificate of Rent Paid (CRP) feature with a Manual Edit option for creating CRP forms manually .. Added - The Minnesota Certificate of Rent Paid (CRP) form for 2004 .. Added - A Rent Statements feature .. Revised - The Security Deposit Refund process to automatically post an A/J Adjustment Journal Entry to show the Bank Transfer that covers the refund check amount being paid from Operating Checking .. Verified - That the IRS 1099 MISC Income text form [1099FORM.TXT] matches the 2004 form layout.

RD SPECIFIC CHANGES: Removed - Outdated MTFS/EDI Data Messages, MTFS Error Message Reference, and MTFS Modem Communications options from the RD EDI File Submissions menu .. Added - Ability to replace FHA Software's Unit Numbers with MINC Unit No.s on the RD 1944-29 Project Worksheet when the RD Unit Number Conversion Utility is enabled .. Revised - The RD Unit Transfer process by automatically creating a Tenant Certification with a Tenant Transfer action instead of Modify T/I .. Revised - Data Entry window for Part IV - Rent Schedule of the RD 1930-7 Project Budget to allow Unit Type N (Not Applicable) to be entered and submitted electronically.

HUD SPECIFIC CHANGES: Added - Ability to replace FHA Software's Unit Numbers with TRACS Unit No.s on the HUD-52670 HAP Request Voucher when the TRACS Unit Number Conversion Utility is enabled .. Revised - The Subsidy Termination process to allow future tenant changes to remain in Unit History when implemented.

LIHTC SPECIFIC CHANGES: Revised - TX Unit Status Report with Unit Qualification information .. Added - The ability to assign specific Multiple Set Aside (MSA) percentages to each applicable Tax Credit Income Limit Schedule in Project Data which allows the program to automatically select correct Income & Rent Restriction MSA percentages when calculating Sec.42 Tenant Income Certifications (TIC).

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - A/R Tenant Payment Entry posting issue which caused G/L Summary & Detail totals to be off and required using the G/L Reposting Utility to correct .. Fixed - Remaining Balance amount being reported on text generated Payment Receipt when adding a tenant payment .. Added - The ability to generate a Consolidated Batch Summary report .. Added - The ability to Export G/L Summary information to an external user-selected file format (such as comma delimited text, Excel Spreadsheet, etc.).

RD SPECIFIC CHANGES: Fixed - The Current Approved Date displayed on Part IV - 1 of a loaded RD 1930-7 Project Budget to match the actual date previously saved.

HUD SPECIFIC CHANGES: Revised - Security Deposit Amount requirements to allow zero amounts .. Fixed - Stopped sending Elderly Status Codes in HUD-50059 MAT files for elderly members with relationship status as Other.

LIHTC SPECIFIC CHANGES: Revised - The Sec.42 Tenant Income Certification (TIC) Detail window so that it appears automatically upon calculation and provides more eligibility information to be viewed &/or modified, giving the user more control over multiple MSA allocation & compliance during the recertification process.

IN GENERAL: Revised - Data Backup/Restore feature to include more control on what specific data will be restored .. Added - Run the DB Update Utility option to the Utilities Menu .. Added - Two new Text Data Input Codes called Lease Effective Date and Lease Expiration Date that will automatically insert correct dates into lease text.

ACCOUNTING CHANGES: Added - Fiscal Year reporting setup to the Accounting Defaults window .. Revised - Balance Sheet, Trial Balance, Operating Statements, and General Ledger Reports with Fiscal Year reporting ability .. Added - Option to Add a Utility Vendor Name as 2nd Payee on automatically created Utility Refund Checks in the Accounting Defaults window.

RD SPECIFIC CHANGES: Revised - NY Rental Assistance Payment version of the Project Worksheet to include calculations for Utility Refunds and Overage.

HUD SPECIFIC CHANGES: Revised - HUD 4350.3 REV-1 Handbook reference with CHG-1 items.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Revised - The Auto-Update Process to allow the currently available software release to be retrieved, even though it may be the same release already running in your system.

ACCOUNTING CHANGES: Revised - Bank Reconciliation - Accounting Balance calculation to ignore if multiple Bank ID's were used for the same COA Number being reconciled .. Added - A safeguard feature to the Check Printing Process that prevents duplicate Check Number usage when running checks in Multi-Project Mode or MICR Check Mode .. Fixed - Recurring Payables having the same vendor ID as existing payables will now be consolidated to one check, when the Consolidate Checks option is checked .. Added - A MTD Budget Comparison report to Operating Statement - Report Types .. Added - A YTD Budget Comparison report to Operating Statement - Report Types .. Added - Security Deposit Amount as a Tenant Charge that is automatically posted to the tenant's A/R when then new Move-In TC is activated .. Fixed - Stopped Secondary Checks from being printed when all check detail doesn't fit on the original check stub.

RD SPECIFIC CHANGES: Added - The option to generate a NY Rural Rental Assistance Payment - Project Worksheet for those RD projects in the State of NY who request NY RRAP Subsidy each month .. Added - An Attachment E - Lease Rider NY State RRAP [NY_RRAP.TXT] text file that can be generated from the TC Print Options window for NY projects .. Removed - The automated Security Deposit calculation feature from processing Initial RD 1944-8 Tenant Certification to eliminate further confusion.

HUD SPECIFIC CHANGES: Fixed - The Review Sec.8 Special claims - Find Window was displaying an incorrect Special Claims Total .. Fixed - The automated Sec.236 Security Deposit miscalculation that was happening for new Move-Ins.

LIHTC SPECIFIC CHANGES: Revised - All Tenant Income Certification (TIC) forms to accommodate recent changes made with Asset Income detail including Household Member Numbers.

IN GENERAL: Removed - MS Word Merge Editor item from program menu which was inadvertently added on last update (it's not ready for release yet).

ACCOUNTING CHANGES: Fixed - Problem accessing Deposit Slip Report due to new sort options added on last update .. Revised - Made the default Tenant Selection Sort Order to By Unit Number in A/R Tenant Payment Entry.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None

ACCOUNTING CHANGES: Fixed - The periodic sorting problem within the Tenant Ledger Report .. Revised - The Batch Number sort order to most recent at top in the Batch/Deposit Report - Setup window .. Added - Sort options to the Batch/Deposit Report - Setup window .. Fixed - The invalid Accounting Balance problem in Bank Reconciliation feature caused by Voided Checks .. Fixed - The ability to once again include a period or dash in the account number when adding a new COA .. Revised - Check Printing Process to prevent duplicate check numbers when printing one project at a time.

RD SPECIFIC CHANGES: Fixed - The duplicate Tenant ID problem when using the EDI Data Conversion Utility.

HUD SPECIFIC CHANGES: Added - The option to print a 24 tenant lines per page version of the HUD-52670 HAP Request Voucher instead of the 6 tenant lines per page Schedule of Tenant Assistance Payments Due to save paper .. Revised - The HUD-50059 form with a new 2-page 50059 Data Requirements - Owner & Tenant Certification form to comply with HUD HB 4350.3 REV 1 Appendix 7.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Run-Time Error 6 when editing Applicant Relationship Codes in Waiting List Data .. Added - ^C0400 to Tenant Certification Data Input Codes for reporting Total Annual Rent Amounts.

ACCOUNTING CHANGES: Fixed - Selected Project Name was being incorrectly displayed on the Void Checks Process window .. Fixed - Run-Time Error 3024 when selecting a tenant in the A/R - Tenant Payment Entry window .. Added - A G/L Reposting Utility feature that automatically corrects invalid or incorrect amounts posted to the COA file .. Removed - The ability to renumber existing COA numbers .. Revised - Sorting order of Batch No. Lists with most current numbers on top .. Fixed - Check Printing Process so that checks are always printed in check number order.

RD SPECIFIC CHANGES: Revised - EDI Data Conversion to accommodate competitor software file creation formats.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - Detailed General Ledger Report process in Multi-Project Report mode.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING CHANGES: Added - Recurring Adjustment Ledger feature to the A/J Adjustment Journal Entry window .. Added - Recurring Check Ledger Selection feature to the A/P Check Disbursement Entry window .. Fixed - COA Posting Problem when reposting A/R Tenant Payment Entries that included a posting date change (caused GL Summary & Detail Report Debit/Credit Totals to be off) .. Fixed - The currently active Batch Number was not being correctly defaulted when Adding a Tenant Payment if new Batch Numbers where being created with an A/J Adjustments Journal Entry .. Revised - The A/R Tenant Payment Entry process by automatically adding Unit Number to the Payment Description when Adding a Payment.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - TTP Amount Reported in a HUD-50059 TC MAT file when both HUD's Minimum Rent and Pro-Rated Assistance (due to Ineligible Household Members) effected the tenant's TTP.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: None.

ACCOUNTING CHANGES: Added - Text Generation Ability for customizing Late Notices that are printable at the Delinquent Rent Report window .. Added - The ability to Select Specific Tenants at the Delinquent Rent Report window .. Added - Text Generation Ability for customizing Payment Receipts that are printable at the A/R Tenant Payment Entry window .. Added - The ability to Select Specific Payables at the Check Printing Process window.

RD SPECIFIC CHANGES: Fixed - MINC EDI File Creation process was not showing HUD-50059 Tenant Certification history when selecting to manually Add Previous Tenant Changes.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Fixed - Ending Date reported on the Louisiana State Specific Tenant Income Certification (TIC) .. Added - The ability to Show Unit/Tenant Occupancy Status as of the First Day of the Month Only on the Standard Analysis Report.

IN GENERAL: Added - A new Password Protection feature.

ACCOUNTING CHANGES: Added - A new Bank Reconciliation feature.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Fixed - Run-Time Error 424 when attempting to backup a Specific Project without Accounting Setup Files.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Fixed - Run-Time Error 94 when attempting to generate a HUD-52670 Hap Request Voucher.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Revised - Data Backup Options to allow sites to send database files to a main office without overwriting Accounting Feature activity recorded at the main office.

ACCOUNTING CHANGES: Fixed - All Batch Deposit activity displays to include Batch Numbers created in the A/J Adjustment Journal Entry window .. Fixed - One or more entries are missing information! error when attempting to save a Check Disbursement Entry session having more than nine entry lines.

RD SPECIFIC CHANGES: Added - An Are You Sure? window when deleting previously saved RD 1930-7 & RD 1930-8 Reports.

HUD SPECIFIC CHANGES: Revised - With the new 4350.3 REV 1 version of the HUD-52670 HAP Request Voucher form.

LIHTC SPECIFIC CHANGES: Revised - Mississippi Tenant Income Certification with MHC's December 2003 changes.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - Posting problem to COA file when editing Check Numbers in an A/P Check Disbursement Entry and Invoice & Check Dates are not within the same Month/Year.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.

IN GENERAL: Revised - Waiting List Applicant information to allow under aged ( < 18 ) Head Applicants to be added to the Waiting List for occupancy exceptions and record keeping purposes.

ACCOUNTING CHANGES: Fixed - Instances when Check Printing Process did not record check numbers for all payables included on printed check .. Fixed - Run-time Error 5 when attempting to save A/J Adjustment Journal Entries .. Fixed - Entry validation Errors when attempting to save A/P Check Disbursement Entries .. Revised - A/P Check Disbursement Entry process to allow manual Vendor ID entry selection.

RD SPECIFIC CHANGES: Fixed - Calculation glitch with line 22 - TTL ACCTS PAYABLES on page 1 of the RD 1930-8 Balance Sheet.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - Alabama's Tax Credit Summary.

IN GENERAL: Added - Unit Type indicator to Unit Data which includes Small, Medium or Large .. Revised - Waiting List - Standard RD/HUD Sort Process to make sure Application Date/Time was used to prioritize applicants within each Income Level .. Added - EDGE Data Import Process option to the Utilities Menu for those users converting from EDGE to FHA Software's built-in Accounting features .. Added - A new 30-Trial Period Expiration Warning Window that appears when the program is started within 5-days of expiration.

ACCOUNTING CHANGES: Added - A second Check Type called MICR - Check Factory - CF to the Check Printing Process which allows Company Name & Address and Bank Name & Address information to be printed by Check Factory instead of FHA Software .. Revised - A/P - Check Disbursement Entry and A/J - Adjustment Journal Entry processing was made easier with an automated Project Filename entry feature.

RD SPECIFIC CHANGES: Revised - With the 07/03 Revision RD 1930-8-Balance Sheet form .. Revised - RD 1930-7 Project Budget with enhanced report saving features and EDI File Creation for MINC submission compliance .. Revised - RD 1930-8 Balance Sheet with enhanced report saving features and EDI File Creation for MINC submission compliance .. Added - MINC/EDI Financial Data Messages feature to monitor RD 1930-7 & 8 EDI Files created for MINC submission.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - Mississippi's Quarterly Tax Credit Summary.

IN GENERAL: None.

ACCOUNTING CHANGES: Added - IRS 1099 MISC Income form processing .. Added - The MICR - Check Factory to the Check Type selection list in the Check Printing Process window (requires the purchase of Check Factory - MICR Check Writing software) .. Added - Automated generation of Minnesota's Certificate of Rent Paid form.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - WHEDA's Tax Credit Analysis Report .. Revised - MNHFA's Tax Credit Summary Report.

IN GENERAL: Added - A new Race / Ethnicity Report to the Reports menu selection .. Revised - TC Detail Report by adding Tenant Specific Address to the heading .. Added - A Reset Tenant Specific Address option to the Tenant Certification - File menu .. Fixed - Run-Time Error "3021" No Current Record when accessing the Tenant Certification database that was previously corrupted with a Run-Time Error "3163" caused by maxing out a household member's Occupation field length.

ACCOUNTING CHANGES: Revised - Printed Check layout by widening the Vendor (Payee) fields printed on the check .. Fixed - Run-time error "380" Invalid Property Value when changing Delinquency Date in the Delinquent Rent Report Setup window .. Added - A new Aged Payables (30/60/90 Day) Report to the A/P - Check Disbursement Entry - Print menu selection .. Revised - Split reported Adjustment & Payment Amounts into two separate columns on Rent Roll Report, Tenant Ledger Report, and Security Deposit Report .. Added - Ability to include A/J - Adjustment Journal Entries to A/R - Tenant Payment Entry - Batch/Deposit Slip Summary .. Added - An automated ability to Include Utility Refund Checks in the Check Printing Process window .. Revised - Made Zero Suppress the default selection in Balance Sheet, Operating Statement and General Ledger Report Setup Windows .. Revised - Simplified the A/R Tenant Payment Entry process by Auto-Inserting Charge Due Amounts when selecting Add a New Payment.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - A new LIHTC Maximum Rent Report to the LIHTC menu selection.

IN GENERAL: None.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Added - GA, MI, NM, OH, TN and WI to the Section 42 State Specific Tenant Income Certification (TIC) list.

IN GENERAL: None.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: None.

HUD SPECIFIC CHANGES: Revised - The 11/30/2003 version HUD-52670 HAP Voucher Request.

LIHTC SPECIFIC CHANGES: Revised - Added a Section 42 Tenant Income Certification (TIC) selection list to the Tenant Certification Print Options window with specific TIC's for State HFA's that don't use the standard NCSHA TIC (example: IL, LA, MS, TX).

IN GENERAL: None.

ACCOUNTING CHANGES: None.

RD SPECIFIC CHANGES: Added -a Combine Multiple EDI Files for MINC Submission feature which simplifies the multiple EDI file submission process through RD's MINC website.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: Revised - The standard Sec.42 Tenant Income Certification form.

IN GENERAL: None.

ACCOUNTING CHANGES: Fixed - Multiple Copies option was not working for Balance Sheet and Operating Statements .. Added - Ability to import Vendor Account, Bank Account, and Tenant Charge Code information from EDGE Accounting program .. Fixed - Delinquent Rent Report accuracy when tenant payments include cents.

RD SPECIFIC CHANGES: Revised - The 07/03 Revision RD 1930-7 Project Budget .. Added - RD EDI File Conversion Utility.

HUD SPECIFIC CHANGES: None.

LIHTC SPECIFIC CHANGES: None.